Office Coordinator

CrossCountry Consulting•McLean, VA

28d•Onsite

About The Position

The Office Coordinator supports CrossCountry’s Tysons Corner headquarters and serves as its highly visible point of contact for employees, candidates, vendors, and guests. The role is responsible for creating a welcoming, clean, organized, and productive office environment; managing supplies, facilities, vendors, and office activities; and providing meeting and operational support. The position also supports one to two executives and the DC Managing Partner as needed. This is an onsite role, Monday through Friday, from 9:00 a.m. to 5:00 p.m., with flexibility to provide before- or after-hours support for meetings and events. It is suited to someone who is service-oriented, detail-focused, energetic, and able to adapt to changing priorities while working professionally with senior executives and other stakeholders.

Requirements

At least two years of related business experience.
Proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
Excellent presentation, verbal, and written communication skills.
Ability to manage multiple priorities, anticipate needs, adapt to changing demands, and maintain strong organization and attention to detail.
A strong sense of urgency, accountability, and ownership.
Professionalism, discretion, and confidence when working with senior executives and managing high-visibility headquarters activities.
Ability to work onsite Monday through Friday, 9:00 a.m. to 5:00 p.m., with flexibility to support before- or after-hours meetings and events.
Ability to frequently walk, stand, kneel, reach, squat, stoop, or bend, and lift and carry objects up to 30 lbs.
A great sense of humor.

Nice To Haves

Related business experience within a professional services firm or similar environment.

Responsibilities

Serve as the primary point of contact and welcoming face of the Tysons Corner headquarters; manage office badges and gym waivers and respond proactively to day-to-day office needs.
Maintain clean, organized, fully stocked workspaces, kitchens, conference rooms, coffee and snack stations, and shared areas.
Manage inventory and ordering for office, kitchen, meeting, and event supplies, and keep storage areas organized.
Manage office space configurations, equipment, and technology needs, partnering with IT and building management to resolve issues.
Coordinate conference rooms and provide end-to-end support for leadership meetings, including setup, technology testing, supplies, catering, troubleshooting, and before- or after-hours coverage as needed.
Plan and support bi-weekly office lunches, local off-site meetings, charitable initiatives, celebrations, employee gifts, and other engagement activities.
Collaborate with Office Coordinators and Executive Assistants across offices to coordinate firmwide activities, share information, provide backup coverage, and maintain a consistent employee and guest experience.
Manage building and vendor relationships and contracts, including parking, Datawatch badge management, and other office service providers.
Maintain office policies and resources, including the Company Contact List, Emergency Response Plan, and Employee Office Expectations, and support compliance with office leadership and the Business Manager.
Support one to two executives and the DC Managing Partner with scheduling and meeting logistics, catering, supplies, room coordination, and Partner expense reports as assigned.
Ensure Tysons office new hires are included in firmwide Town Halls and support other firmwide and Organizational Development needs as requested.
Handle ad hoc operational projects and tasks, including record keeping, training material preparation and printing, and gift ordering.