Office Coordinator
Pro Signs•Downingtown, PA
•Onsite
About The Position
Pro Signs is a full-service sign manufacturer headquartered in Downingtown, Pennsylvania, designing, manufacturing, installing, and maintaining signage. The Office Coordinator supports employee programs and day-to-day office operations, including office administration and facilities coordination. The role is on-site, non-exempt, hourly, and part-time, with expected hours of 25 to 32 per week. Core hours are 9:00 AM to 2:00 PM, with some flexibility in establishing the schedule. Benefits are offered to employees working an average of more than 30 hours per week.
Requirements
- Proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Attention to detail for accuracy and precision.
- Strong verbal communication skills.
- Strong data entry skills.
- Strong organizational skills.
- Ability to sit for extended periods, up to 8 hours per shift.
- Ability to lift and move materials weighing up to 15 pounds.
- Ability to bend, reach, crouch, and twist.
- Ability to communicate clearly in person and over the phone.
- Ability to work safely around a production environment, including wearing mandatory Personal Protective Equipment (PPE) and following OSHA guidelines as needed.
Nice To Haves
- 1 to 2 years of experience in office coordination, administration, or a related role.
- Experience with Accounts Receivable or Accounts Payable procedures and practices, and a basic understanding of accounting principles.
Responsibilities
- Serve as a welcoming point of contact by answering incoming calls and greeting occasional visitors.
- Keep the workplace organized and stocked by monitoring supplies, coordinating vendors, supporting record retention and conversion, handling mail, and addressing routine office needs.
- Provide administrative support by managing correspondence, filing, calendars, conference room preparation and cleanup, internal communications, reports, and special projects.
- Provide administrative support to the financial department and executives as needed.
- Assist with coordinating company events, luncheons, and employee celebrations.
- Perform other duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Short-term disability insurance
- Long-term disability insurance
- Life insurance and AD&D coverage
- Paid time off
- Paid holidays
- 401(k) with company match
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
