Office Coordinator

Sevita•Wichita Falls, TX

About The Position

The Office Coordinator coordinates, plans, organizes, and schedules department staff duties and responsibilities. The role includes substantial filing work, organizing physical charts and managing digital files, and requires computer proficiency and the ability to multitask. The coordinator provides backup support for administrative staff and ensures staff receive training and continuing in-service instruction. The position also assists with preparing and maintaining contracts and proposals; coordinates building maintenance, office equipment, purchasing, and space planning or leasing; and organizes department or program meetings, training, and events. The coordinator may assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and employee records. Other duties include coordinating and maintaining payroll, invoices, accounts payable, and department systems and operations reports, as well as performing timekeeper responsibilities. The position is located in Wichita Falls, Texas, and is scheduled Monday through Friday, 8 a.m. to 5 p.m. The hourly rate is $15. The employer describes the work as rewarding and offers career development and advancement opportunities.

Requirements

Associate degree in a related field.
2–3 years of experience in administrative support, or an equivalent combination of education and experience.
Strong attention to detail and organizational skills.
Ability to multitask and meet deadlines.
Effective communication skills for managing relationships.
Reliable and responsible attitude, with a compassionate approach.
Commitment to quality.
Computer proficiency.

Responsibilities

Coordinate, plan, organize, and schedule department staff duties and responsibilities.
Organize physical charts and manage digital files.
Provide backup support for administrative staff.
Ensure staff receive training and continuing in-service training instruction.
Assist with preparation and maintenance of contracts and contract proposals.
Coordinate building maintenance, office equipment, purchasing, and space planning or leasing.
Organize and plan department or program meetings, training, and events.
May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and employee records.
Coordinate, process, and maintain payroll, invoices, and accounts payable.
Develop department systems and operations reports.
Perform timekeeper responsibilities.