Office Coordinator

Versana • New York, NY

21d • $64,000 - $75,000 • Onsite

About The Position

Versana is an industry-backed fintech working to improve the syndicated loan market by digitally capturing agent-bank data in real time. The Office Coordinator will manage Versana’s New York City office, ensuring its smooth and efficient operation while providing administrative and executive support and assisting departments with a variety of duties. The role also helps foster a positive work environment and supports planning internal and external events. Versana seeks a polished, upbeat, organized self-starter with excellent interpersonal skills who can work independently and manage competing priorities in a dynamic environment. This is a temporary position of approximately 90 days, with the potential for permanent hire.

Requirements

• 1–3 years of experience in office management, office operations, event coordination, executive assistance, or a similar role.
• Detail-oriented, with the ability to multitask and prioritize according to business needs.
• Ability to interact professionally with external customers, staff, management, senior management, and government officials.
• Outstanding verbal and written communication skills.
• Collaborative attitude and commitment to positive relationships across departments and organizational levels.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to take on new duties and responsibilities.

Nice To Haves

• Prior experience in finance, technology, or a startup.
• Tech savvy.

Responsibilities

• Manage office supplies, snacks, kitchen upkeep, food orders, IT equipment inventory, and distribution of mail and deliveries.
• Maintain collaborative spaces, reset rooms between meetings, and assist with meeting-room connections.
• Support conference-room bookings and resolve scheduling conflicts; ensure interview rooms are properly set up.
• Plan, coordinate, and execute company events and activities, including weekly in-office lunches and monthly birthday events.
• Greet and check in vendors, candidates, and visitors; escort them to meeting rooms and notify their hosts.
• Oversee ordering and management of company swag.
• Assist with office moves and layout changes, and monitor the office for facility-related issues.
• Answer incoming calls, check voicemails on the main company line, and notify the appropriate team members or departments.
• Provide administrative support to various teams as needed, managing workload flexibly and proactively.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed