Office Coordinator

Bamco Inc.•Middlesex, NJ

43d•$45,000 - $52,000•Onsite

About The Position

We are seeking a highly organized and dependable Office Coordinator to ensure our office runs smoothly. This position serves as the first point of contact for visitors and callers while providing administrative, facilities, and office support to keep the workplace running efficiently. The Office Coordinator will handle reception functions, coordinate office services, maintain office supplies and common areas, and perform a variety of administrative tasks in a professional and timely manner. This position reports directly to the VP of Finance and provides support to various departments as needed.

Requirements

Proficient with basic office software (MS office products).
Ability to prioritize and manage multiple projects, work in teams, and adapt to change.
Strong oral communication skills, as well as problem-solving skills.
Excellent time management, organizational skills, attention to detail, and ability to multi-task are a must.

Nice To Haves

One to two years of experience as an administrative assistant, office administrator or in another relevant position is preferred.

Responsibilities

Manage all office reception functions, including answering and directing incoming calls, greeting visitors, and maintaining a professional and welcoming office environment.
Ensure the office is opened and prepared for daily operations and secured at the end of the business day.
Receive, sort, and distribute incoming mail, packages, and deliveries; coordinate outgoing shipments as needed.
Monitor, stock, and order office, kitchen and restroom supplies to ensure adequate inventory levels are maintained.
Perform daily maintenance of the office coffee machine and ensure breakroom areas remain clean, organized, and well-stocked.
Regularly inspect printers, copiers, and other office equipment throughout the facility to ensure supplies such as paper and toner are available.
Provide administrative support for various programs and activities, including event coordination, conference room reservations, catering orders, filing, facilities coordination, and other clerical duties.
Assist with payroll distribution, company communications, and special projects as assigned.
Support facilities-related needs and serve as a point of contact for vendors, service providers, and building-related matters.
Maintain confidentiality regarding employee, departmental, and company information.
Provide assistance to colleagues and departments whenever opportunities arise.
Perform other duties as assigned.