Office Coordinator

Interstates • Des Moines, IA

13d • Onsite

About The Position

Interstates is seeking a dependable, proactive Office Coordinator to support its Des Moines Regional Office in Des Moines, Iowa. This office-based role provides day-to-day administrative and operational support to the Branch Manager, Project Managers, and Assistant Project Managers, helping office and field teams stay organized and focused on serving clients. Duties include coordinating schedules and travel, supporting payroll and project updates, and helping manage office needs. The position is full-time, generally Monday through Friday, with hours that may vary based on business needs. Occasional travel of up to 10% may be required.

Requirements

• Strong organizational skills and attention to detail.
• Strong understanding of Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Clear, professional communication and a helpful, team-first approach.
• Ability to manage multiple priorities, adapt when plans change, and follow through.
• Proactive, dependable work style and willingness to pitch in.

Nice To Haves

• 1–2 years of administrative, office support, or coordination experience preferred.
• Related experience in customer service, scheduling, or logistics is valued.

Responsibilities

• Coordinate calendars, meetings, agendas, and reminders for branch leadership.
• Enter and maintain opportunity, project, and reporting information in Dynamics.
• Assist with per diem details, manpower scheduling, and jobsite updates.
• Arrange travel and shipments, monitor office supplies, and coordinate other logistics.
• Support team events, training assignments, and employee-related administrative tasks.
• Communicate with field employees, project teams, and leaders to share updates and help resolve routine coordination needs.
• Anticipate upcoming needs, follow through on details, and help the office run smoothly.

Benefits

• 401(k) retirement plan with company match
• Health, dental, and vision insurance, plus disability and life insurance
• Paid time off and holiday pay
• Company discount program
• Bonus incentives, including year-end incentives and merit increases
• Career coaching and development support
• Advancement opportunities
• Company-sponsored celebrations, holiday events, and community outreach volunteer time
• A family- and safety-focused culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed