Office Coordinator

RPM Living • Nashville, TN

19d • Onsite

About The Position

The Office Coordinator performs and oversees administrative functions and processes and serves as the point person for outside vendors and service providers. The role coordinates office maintenance, space planning, and office events. It also supports regional offices that do not have an office manager and assists with corporate-wide office processes as needed.

This is an onsite role requiring work in the office during regular business hours. The office is an open setting that may include bright lights, constant noise, and distractions. The role may involve extended periods of sitting or standing, reading documents and computer screens, hearing verbal communications, and occasionally lifting or carrying files or office supplies weighing up to 15 pounds. The coordinator must be able to operate a computer and other office equipment.

Requirements

• Associate degree in business administration, office management, or a related field; experience may substitute for education.
• One year of experience in office administration.
• Knowledge of office management practices, including administrative procedures, record-keeping, and file organization.
• Knowledge of invoicing, expense tracking, and budgeting processes.
• Strong organization skills, including managing multiple priorities and maintaining an orderly work environment.
• Customer service skills for interacting with clients, vendors, and staff.
• Proficiency with Microsoft Office.
• Ability to communicate effectively verbally and in writing.
• Ability to use office equipment such as printers, copiers, and scanners, and software applications essential for office management.
• Ability to work autonomously with minimal supervision and take initiative to manage and complete tasks.
• Ability to sit or stand for extended periods; read documents, computer screens, and data; hear and understand verbal communications; occasionally lift or carry items weighing up to 15 pounds; and operate a computer, keyboard, mouse, and other office equipment.

Nice To Haves

• A valid driver’s license is preferred.

Responsibilities

• Manage front desk phones, email, and in-person visitors.
• Answer the corporate phone line and route calls to appropriate departments.
• Manage monthly office expenses, the office P-card, and invoice submissions.
• Plan and coordinate office events, including luncheons, engagement events, and other gatherings.
• Monitor inventory and place orders for office equipment, supplies, or provisions.
• Manage office data and systems, including regional seating charts and workstation and conference room reservation systems.
• Resolve day-to-day problems and coordinate with stakeholders to obtain solutions.
• Support regional offices without an office manager with supply orders, meeting preparation, and corporate experience events as needed.
• Support corporate-wide office processes as needed, including corporate-wide mailouts and PopShop POS/approvals.

Benefits

• Comprehensive healthcare coverage for full-time, regular associates.
• Employer-paid employee assistance, mental health, and wellness programs.
• Ancillary benefits including critical illness, hospital indemnity, and accident insurance.
• 401(k) with robust company match.
• Professional development, career growth, and role-based learning plans.
• Diversity, Equity, Inclusion and Belonging initiatives and multiple Employee Resource Groups.
• Paid time off, floating holidays, and volunteer days.
• Discounts on Costco membership, movie tickets, health and wellness, entertainment, and travel.
• Weekly pay for associates working onsite at an apartment community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree