Office Coordinator

RPM Living • San Antonio, TX

6d • Onsite

About The Position

The office coordinator performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers. They also coordinate office maintenance, space planning and office events.

Requirements

• Associates degree in business administration, office management or related field. Experience may substitute for education
• One year of experience in office administration
• Knowledge of office management practices, including administrative procedures, record-keeping, and file organization
• Knowledge of invoicing, expense tracking, and budgeting processes
• Skilled in organization, managing multiple priorities, and maintaining an orderly work environment
• Skilled in customer service to interact with clients, vendors and staff
• Skilled in Microsoft Office
• Ability to communicate effectively verbally and in writing
• Ability to efficiently use office equipment (e.g., printers, copiers, scanners) and software applications essential for office management
• Ability to work autonomously with minimal supervision, taking initiative to manage and complete tasks
• May be required to sit or stand for extended periods of time
• Must be able to read documents, computer screens and data
• Must be able to hear and understand verbal communications in person and over the phone or computer
• May occasionally be required to lift or carry items such as files or office supplies weighing up to 15 pounds
• Must be able to operate a computer, keyboard, mouse and other office equipment

Nice To Haves

• A valid driver’s license is preferred

Responsibilities

• Manage front desk phones, email and in person visitors
• Answer corporate phone line and route calls to appropriate departments
• Manage monthly office expenses
• Plan and coordinate office events, including luncheons, engagement events, and other office gatherings
• Monitor inventory and places orders for office equipment, supplies, or provisions
• Manage monthly office expenses, office P-card, and submit invoices
• Manage office data and systems such as regional seating chart, workstation reservation system, and conference room reservation system
• Resolve day-to-day problems and coordinate with stakeholders to obtain solutions
• Support regional offices without office manager as needed with supply orders/meeting prep/corporate experience events
• Support Corporate-wide office process as needed (corporate-wide mailouts, PopShop Pos/approvals, etc.)

Benefits

• Weekly pay for all associates working onsite at an apartment community
• Comprehensive healthcare coverage available for all full-time, regular associates
• Employer-paid employee assistance, mental health, and wellness programs
• Ancillary benefits including critical illness, hospital indemnity, and accident insurance
• 401(k) with robust company match
• Opportunities for professional development, career growth, and role-based learning plans
• Diversity, Equity, Inclusion and Belonging (DEIB) and multiple Employee Resource Groups (ERG)
• Paid time off plus floating holidays and volunteer days
• Discounted Perks (Costco membership, movie tickets, health & wellness, entertainment & travel discounts)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree