Office Coordinator

Zenni Optical • Los Angeles, CA

16d • Onsite

About The Position

Zenni is seeking a proactive and organized Office Coordinator to manage the day-to-day operations of its Los Angeles studio, a working production facility where creative and multimedia teams produce photo and video content for Zenni’s website, campaigns, and social channels. The role is primarily focused on office and facilities coordination, including deliveries, IT coordination, facility safety and security, organization and supplies, and management of in-studio eyewear and production equipment inventory. It also supports the production team by helping set up and break down shoots and providing on-site assistance during shoot days.

The Office Coordinator serves as the organizational backbone of the creative environment and reports to the Director of the Multimedia team. This is an in-person role at the LA studio, with full-time hours on site during normal weekday business hours.

Requirements

• At least 2 years of experience in office coordination.
• Strong organizational skills and the ability to manage multiple priorities and adapt in a fast-paced environment.
• Clear and reliable communication skills for working with cross-functional teams and outside vendors.
• High attention to detail, particularly when handling inventory records and sensitive or unreleased product.
• Comfort with project management tools and basic production software, and willingness to learn new systems and handle on-site IT coordination.
• Ability to safely lift and move equipment, props, and product shipments as part of regular studio work.
• Ability to work full time in the studio during weekday business hours.

Nice To Haves

• Prior experience as an IT coordinator, office security professional, studio PA, production assistant, or in a hands-on facilities role.
• Familiarity with inventory or asset tracking systems.
• Experience in the eyewear, fashion, or retail industries.

Responsibilities

• Serve as the primary point of contact for studio facilities needs, including vendor coordination, maintenance requests, IT needs, security, building access, cleaning, and supply ordering.
• Receive, log, and route incoming packages and deliveries, including product shipments, equipment, and office supplies, and manage outbound shipping and returns.
• Keep the studio clean, organized, and production-ready, including common areas, storage, prop rooms, and shooting spaces.
• Identify and address safety hazards and security concerns to maintain a safe and secure studio.
• Coordinate with remote IT support to resolve studio connectivity, hardware, and access issues.
• Manage studio calendars and space reservations to prevent conflicts among shoots, meetings, and other work functions.
• Manage in-studio eyewear inventory, tracking SKUs as they arrive, are used in production, and are returned or archived, and maintaining accurate records.
• Coordinate with product and merchandising teams to ensure the correct SKUs, colorways, and quantities are in the studio before scheduled shoots, and flag gaps early.
• Maintain organized storage and checkout systems for cameras, lighting, grip, props, wardrobe, and other production equipment, and track condition, repairs, and replacement needs.
• Assist with setup and teardown of photo, video, and social media shoots, including staging product, props, and equipment, preparing sets, and resetting the space afterward.
• Provide on-site support during shoot days, including running errands, managing deliveries, coordinating meals and craft services, and helping crew and talent find what they need.
• Support producers with logistical items such as call sheets, vendor confirmations, and day-of schedules.

Benefits

• Annual bonus program.
• Medical, dental, and vision premiums fully covered for employees and 50% covered for dependents.
• Basic life and AD&D coverage, with the option for additional voluntary coverage.
• Short- and long-term disability coverage.
• 401(k) with up to 4% match.
• Employee Assistance Program and Spring Health access to free therapy and coaching for employees and dependents.
• Free access for employees and their families to the Wellness Coach digital wellness platform.
• Flex Time Off in addition to the Week of Zen between Christmas and New Year’s.
• 16 weeks of fully paid parental leave for birthing and non-birthing parents.
• Family-forming and fertility support and services through Maven.
• Annual Zenni gift card for use toward company products.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed