Office Coordinator

Service Corporation International • Atascadero, CA

13d • $20 - $22

About The Position

Neptune Society is seeking an Office Coordinator to support multiple teams with administrative tasks and help ensure smooth, successful daily office operations. The role supports the sales team by processing and validating contractual agreements, assists customers and visitors, manages calls and messages, and handles financial records and reporting. The Office Coordinator also operates office equipment and enters information into CRM systems and other databases.

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Time-management and organizational skills.
• Ability to work independently or as part of a team.
• Clear and concise written and spoken communication.
• Ability to set priorities and meet deadlines.
• Experience with general clerical tasks, accounts payable, and data entry.
• Ability to maintain composure in a fast-paced office setting.
• High school diploma or equivalent.
• Three to five years of administrative or related experience.

Nice To Haves

• Notary license.

Responsibilities

• Support the sales team by processing and validating contractual agreements for accuracy.
• Handle customer inquiries, questions, and updates.
• Greet and assist visitors arriving at the office.
• Answer and direct phone calls and accurately take and deliver messages.
• Produce and maintain same-day checks and trust claims, and reconcile bank records.
• Operate office equipment, including photocopiers, printers, and fax machines.
• Enter statistical information into a CRM system and other databases.
• Use SOX compliance software to reconcile daily, weekly, and monthly reports.

Benefits

• Generous compensation package.
• Competitive health and wellness plans, including medical, dental, vision, short-term disability, long-term disability, and wellness credits.
• 401(k) with company match.
• Paid time off, including vacation, sick, holiday, and personal time.
• Job-related training, tuition reimbursement, and career path development.
• Company discounts.
• Flexible Spending Accounts for health care and dependent care.
• Health Savings Account with company contribution.
• Life insurance.
• Voluntary accidental death or dismemberment insurance.
• Dependent life insurance.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED