Office Coordinator

CONA Services•Cincinnati, OH

18d•$18 - $23•Onsite

About The Position

The Office Coordinator provides reception and clerical support for a distribution center or business office, helping maintain efficient communications among public callers, vendors, employees, and job candidates. The role coordinates field office operations to support organizational effectiveness and efficiency, and performs duties across functions including Human Resources, Finance, Security, and Procurement. The position supports teammate onboarding and services, payroll and employee data, purchasing and invoice processing, meetings and events, facility and system repairs, site security, financial research, safety and compliance documentation, return-to-work processes, general administration, technical support, and visitor and switchboard services. It also supports company stewardship programs and events and may provide training and backup coverage for other administrative staff.

Requirements

High school diploma or GED.
Working knowledge of Microsoft Office productivity tools.
Prior experience in customer service or in a work environment involving administrative, clerical, and receptionist duties.
Ability to handle sensitive information confidentially.

Nice To Haves

Two years of education beyond high school at a college or technical school.
Knowledge acquired through one to up to three years of work experience.

Responsibilities

Coordinate pre-employment physical testing where applicable, background checks, drug screens, ID badges, building access, hiring documentation, and teammate onboarding.
Provide teammate services, including scheduling, timekeeping system management, facility and badge access assistance, employee question resolution, and liaison support for employee relations matters.
Verify and complete weekly payroll, submit variable compensation and over/short requests, research pay-related matters, and facilitate teammate master data changes.
Procure location supplies and temporary labor as required, and code and submit invoices for payment.
Coordinate meetings and events, including scheduling, catering, and room setup.
Schedule or facilitate facility and system repair requests; maintain the site security system, access logs, security documentation, alarm codes, key issuance, safe access, and access privileges.
Research and analyze profit-and-loss queries, financial variances, and invoice payment status.
Maintain OSHA and other safety-related documentation and logs.
Set teammates up in company e-learning systems and maintain compliance documentation, including Department of Transportation, Safe Quality Food, and MSDS records.
Support location safety committees and follow up on accident-related tasks.
Facilitate Transitional Return to Work assignments and related requirements, and liaise with the Corporate Risk Management Team and TPA.
Perform general administrative duties, including mailing and shipping, teammate drink orders, legal postings, and employee communications.
Provide technical support for company equipment and coordinate advanced needs with the IT Team.
Handle switchboard calls, greet and direct visitors and guests, and direct public, vendor, and teammate contacts to the appropriate destination.
Maintain records, verify accuracy, generate reports, and perform clerical duties supporting the facility and employees.
Provide employee relations and internal customer service to promote positive relations throughout the facility.
Support Company Stewardship Programs and events, including communications, meetings, community outreach, and product donations.
Provide training and backup coverage for other administrative staff and perform other duties as assigned.