Office Coordinator

Activated Insights • Idaho Falls, ID

26d • Onsite

About The Position

Activated Insights is hiring a part-time, in-office Office Coordinator to support its Idaho Falls office. The coordinator will oversee day-to-day office operations, coordinate facilities and vendor needs, and partner with the Talent team on onboarding, employee events, and recognition initiatives. The role helps create a welcoming, organized, and engaging workplace for employees and visitors. The schedule is flexible and consistent, up to 25 hours per week, coordinated around office needs, onboarding activities, and planned events.

Requirements

• Two or more years of experience in office coordination, administrative support, facilities coordination, or a related role preferred.
• Associate's or bachelor's degree in Business Administration or a related field preferred, or equivalent relevant experience.
• Strong organizational skills and ability to manage multiple priorities and follow through on details.
• Excellent communication and interpersonal skills with a friendly, professional, and service-oriented approach.
• A proactive, resourceful mindset and ability to identify needs and solve problems independently.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with professionalism and discretion.

Nice To Haves

• Experience coordinating office events, managing vendors, or supporting employee engagement initiatives.

Responsibilities

• Keep the Idaho Falls office organized, welcoming, and running smoothly.
• Coordinate office supplies, equipment, deliveries, and general facilities needs.
• Serve as the primary contact for building management, maintenance, cleaning services, and other office vendors.
• Ensure shared spaces, meeting rooms, and common areas are clean, functional, and ready for daily use.
• Welcome visitors and help coordinate onsite meetings and office activities.
• Identify opportunities to improve office operations and the overall workplace experience.
• Partner with the Talent team to coordinate new employee onboarding, including workspace preparation, welcome gifts, and first-day office orientation.
• Help plan and organize employee events, celebrations, recognition activities, and engagement initiatives.
• Coordinate event logistics, including supplies, scheduling, setup, and vendor communication.
• Help create a positive, inclusive, and engaging office environment where employees feel connected and supported.
• Provide administrative and logistical support for office projects and Talent team initiatives.
• Assist with scheduling, meeting preparation, project coordination, and follow-up on action items.
• Maintain organized records related to office purchases, vendors, and facilities requests.
• Collaborate with teams across the company to support office activities and special projects.

Benefits

• Flexible part-time schedule of up to 25 hours per week.
• Onsite golf simulator, soda machine, and stocked snacks.
• Opportunity to make a visible impact on the office experience.
• Varied work across office operations and employee celebrations.
• Collaborative environment and opportunity to work with the Talent team and teams across the organization.
• Room for creativity and improving the workplace.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree