Office Coordinator, Oakland Office

e.l.f. Beauty•Oakland, CA

11d•Hybrid

About The Position

The Office Coordinator supports the efficient operation of e.l.f. Beauty’s Oakland Corporate Headquarters. The role includes welcoming and hosting guests as a positive representative of the brand; maintaining office equipment, systems, supplies, food, and common areas; coordinating deliveries and catered orders; managing the e.l.f. product room; and supporting office events and other projects. The position is based in a hybrid work environment, with three days in the office and two days at home.

Requirements

1–2 years of experience working in an Office Coordinator or Office Manager capacity in a corporate environment, property management, or high-end hospitality.
Experience working in a collaborative, cross-functional, open environment.
Ability to lift up to 50 pounds and stand for extended periods.
Experience maintaining office spaces and common areas in a corporate environment.
Highly detail-oriented and organized.
Outgoing, friendly, positive demeanor and ability to adapt to changing situations.
Professional yet warm written and verbal communication skills.
High degree of flexibility and ability to troubleshoot and prioritize wisely.
Ability to interact effectively at all levels.
High proficiency in Microsoft Office applications and practical knowledge of internet navigation and research.
High school diploma required.

Nice To Haves

Experience in property management or high-end hospitality.
Bachelor’s degree preferred.

Responsibilities

Organize, greet, and host guests and visitors.
Order, unpack, organize, and maintain weekly food deliveries for the office.
Place and manage catered food orders for larger meetings and events.
Check common areas, the kitchen, and restrooms regularly to ensure they are stocked and clean.
Manage the e.l.f. product room by pulling products as needed, unpacking, replenishing, organizing, and ordering products from the warehouse to maintain appropriate stock levels.
Manage office mail and messenger and delivery services; create FedEx labels and invoices as needed.
Organize, purchase supplies for, and set up and break down planned office events.
Serve as the go-to person for miscellaneous projects and assignments.

Benefits

Annual company-based performance bonus, with eligibility to earn up to 200% of target when company performance exceeds defined goals.
Equity.
Flexible time off and unlimited paid time off.
Year-round half-day Fridays.
Hybrid work environment: three days in the office and two days at home.
Medical insurance.
Dental insurance.
Vision insurance.
Retirement savings plan.
Gender-neutral parental leave.