Office Coordinator

Weiss Asset Management • Boston, MA

10d • $80,000 - $110,000

About The Position

Weiss Asset Management is seeking a service-oriented, self-starting Office Coordinator to support office operations and employee experience. The role helps maintain a productive, organized, and welcoming workplace through front-office hospitality, coordination of travel, meetings, and events, office upkeep, supply and lunch management, and support for facilities services. The coordinator also contributes to improving office processes and policies in line with firm standards and employees’ evolving needs. The role includes hands-on office tasks and occasional lifting or transporting supplies and equipment weighing up to 30 pounds. Previous experience in office management or hospitality is required. The listed base salary is $80,000–$110,000 per year, depending on experience, skills, and fit; the posting notes that new hires are unlikely to start at the top of the range.

Requirements

• Previous experience in office management or hospitality is required.
• Strong work ethic.
• Excellent communication and organizational skills.
• A sharp eye for detail.
• Service-oriented and self-starting approach.
• Comfort owning responsibilities end-to-end within a collaborative team environment.

Responsibilities

• Execute day-to-day office processes and services that support a productive, organized, and welcoming work environment.
• Greet clients and visitors and provide front-office hospitality services, ensuring a professional and welcoming experience.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office, managing essential day-to-day upkeep tasks.
• Restock supplies and manage lunch setup to support daily office needs.
• Coordinate with the Head of Facilities on office services, including maintenance, vendor management, and building relationships.
• Support physical office operations and assist with hands-on tasks, including occasional lifting and transporting supplies and equipment weighing up to 30 lbs, as needed.
• Contribute to refining office processes and policies to ensure consistency with firm standards and the evolving needs of employees and the organization.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed