Office Coordinator

Beyer Blinder Belle Architects and Planners LLP•Washington, DC

3h•$55,000 - $65,000•Onsite

About The Position

Beyer Blinder Belle, a nationally recognized architecture and planning firm, is seeking an organized, self-motivated Office Coordinator to support office leadership and maintain a welcoming, professional, and well-managed office environment. In a collaborative and energetic setting, the role coordinates daily office operations, provides administrative and meeting support, and works with marketing, IT, human resources, and firm leadership on ongoing responsibilities and special projects. The successful candidate is an organized self-starter with strong time-management skills and a proactive, team-oriented approach. They are detail-oriented, communicate clearly, and manage multiple assignments at once. The role requires working independently within a collaborative team, staying focused under pressure, adapting to changing priorities and deadlines, and demonstrating empathy, reliability, and respect in professional interactions. The position is based in the Washington, DC office and requires working there five days a week. Occasional support for evening meetings and events may be needed.

Requirements

3–5+ years of administrative or office coordination experience.
Proficiency in Microsoft Word and Excel.
Strong written and verbal communication skills and the ability to build effective working relationships.
Experience managing multiple assignments, setting priorities, and meeting deadlines with careful attention to detail.
Experience coordinating meetings, events, vendors, supplies, and expense reports.
Familiarity with office equipment and willingness to assist with setup and troubleshooting under IT guidance.
Ability to work in the Washington, DC office five days a week, with occasional availability to support evening events.

Nice To Haves

Experience in architecture, engineering, or construction.
Familiarity with InDesign.

Responsibilities

Manage front desk reception, welcome visitors, direct inquiries, and handle incoming correspondence.
Provide administrative support to office leadership, including meeting planning, calendar management, travel coordination, and project administration.
Coordinate daily office operations, including building-related work orders, office repairs, mail distribution, messenger services, and office equipment needs.
Monitor and respond to daily office service tickets and email requests, coordinating with the appropriate department or vendor to resolve issues.
Process monthly team expense reports and review office vendor expenses.
Organize regular office meetings, firmwide activities, and morale events under the direction of Partners and Principals.
Coordinate AIA Lunch and Learns and submit continuing education credits.
Collaborate with marketing, IT, and HR to support staff and maintain effective office operations.
Coordinate meeting logistics, supply procurement, inventory, office communications, event planning, office expense tracking, and coordination with building management and vendors regarding maintenance and service needs.
Under IT department direction, assist with workstation setup, staff onboarding, and coordination of remote IT support.
Assist marketing with proposal closeout, networking research, meeting preparation, and staff bios; collaborate with marketing and project teams to maintain accurate project information.
Assist HR and firm leadership with new-hire onboarding, performance-review scheduling, staff credential updates, and professional-license renewal tracking.
Occasionally support evening meetings and events as needed.

Benefits

Medical, dental, and vision coverage, including a no-premium option.
401(k) plan with pre-tax and/or Roth options.
Pre-tax healthcare and dependent care savings plans.
Commuter transit and parking programs.
Life and disability insurance.
Paid time off and holidays.
Paid volunteer opportunities.
Subsidies for ARE exam fees, AIA membership dues, and other professional expenses.
Fitness discounts, mental health support, and wellness programs.
Mentorship programs and employee resource groups.