Office Coordinator

Service Corporation International • Tempe, AZ

13d

About The Position

Neptune Society is seeking an Office Coordinator to support multiple teams with administrative tasks and help ensure smooth, successful daily office operations. The role supports sales and customer service, assists visitors and callers, maintains financial and administrative records, and uses office equipment, databases, and compliance software. Neptune Society describes its work environment as supportive of work/life balance.

Requirements

• High school diploma or equivalent.
• Three to five years of administrative or related experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Time-management and organizational skills.
• Ability to work independently or as part of a team.
• Clear and concise written and spoken communication.
• Ability to set and meet priorities and deadlines.
• Experience with general clerical tasks, accounts payable, and data entry.
• Ability to maintain composure in a fast-paced office setting.

Nice To Haves

• Notary license preferred, but not required.

Responsibilities

• Process and validate contractual agreements for the sales team to ensure accuracy.
• Handle customer inquiries, questions, and updates.
• Greet and assist visitors arriving at the office.
• Answer and direct phone calls, and accurately take and deliver messages.
• Produce and maintain same-day checks and trust claims, and reconcile bank records.
• Operate photocopiers, printers, fax machines, and other office equipment.
• Enter statistical information into a CRM system and other databases.
• Use SOX compliance software to reconcile daily, weekly, and monthly reports.

Benefits

• Generous compensation package.
• Competitive health and wellness plans, including medical, dental, vision, short-term disability, long-term disability, and wellness credits.
• 401(k) with company match.
• Paid time off, including vacation, sick, holiday, and personal time.
• Job-related training, tuition reimbursement, and career path development.
• Company discounts.
• Work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED