Office Coordinator
About The Position
At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter. We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here. Job Summary We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of the workplace. This role coordinates offices services, supplies, meeting space, employee amenities, vendors, events and other workplace needs while providing excellent services to employees and visitors.
Requirements
- 3+ years of experience in office administration, reception, or workplace support
- Strong organizational, communication, and customer service skills
- Ability to manage multiple priorities and work independently.
- Excellent interpersonal and communication skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
- Ability to handle sensitive information with discretion
Responsibilities
- Coordinate daily office operations and workplace services
- Maintain office, kitchen, and workplace supplies and coordinate ordering.
- Support workspace setups, moves, seating changes, and new-hire setups.
- Manage mail, packages, and office name plates
- Identify workplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.
- Ensure a welcoming and engaging workplace environment that supports employee experience initiatives.
- Serve as a primary point of contact for routine workplace needs
- Support employee amenities, office programs, and workplace communications
- Coordinate meetings, room setups, catering, and refreshments
- Assist with company events and special projects
- Support visitor logistics
- Maintain accurate seating charts and workspace assignments in partnership with department managers.
- Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services.
- Monitor vendor service quality and escalate issues as needed
- Assist with purchasing, invoicing, expensing, and vendor documentation
- Serve as the onsite resource for employee travel questions and booking assistance.
- Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures.
Benefits
- Competitive total compensation package
- Comprehensive benefit package options include medical, dental, vision, life, and more.
- 401k with company-match
- 3 weeks of paid time off each year
- 40 hours of sick time
- 12 annual company holidays
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
