Office Coordinator- CityScape

RED Development•Phoenix, AZ

21d•Onsite

About The Position

The Office Coordinator supports the General Manager with the daily routine requirements of property operations for a Class A mixed-use center in Downtown Phoenix. The role maintains a “world class” level of service to tenants, clients, and vendors. This position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, and other technology. The duties listed are not exhaustive; management may revise the role or assign other tasks.

Requirements

Associate degree or equivalent from a two-year college, and 3–5 years of administrative experience, or an equivalent combination of education and experience.
Intermediate computer skills, including Excel, Word, Adobe Acrobat, and Outlook.

Nice To Haves

Previous property management experience.
Experience with AVID and MRI.

Responsibilities

Organize and prioritize work to ensure tasks are completed in a timely manner.
Prepare monthly and quarterly property updates.
Help maintain communication with tenants, improve performance, and promote effective business relationships that convey company operational policies.
Maintain office supply inventory.
Assist the General Manager in reviewing and approving year-end tenant reconciliations.
Process check requests for the General Manager’s review and approval.
Review leases to help the General Manager reconcile tenant accounts.
Collect vendor and tenant certificates of insurance according to lease requirements and prepare monthly summary reports.
Keep the emergency call program updated with current information.
Assist the General Manager with collecting billed rents in full and on time.
Assist with reviewing, approving, accruing, and processing property invoices through AVID, including budget coding, following payment schedules, setting up vendors, and assembling supporting documentation.
Coordinate utility turn-on and turn-off with city municipalities and retrieve invoices from websites as needed.
Cover the management office front desk by greeting patrons, answering questions, and answering the office phone.
Assist the General Manager with tenant notifications as needed.
Assist the General Manager and Operations Manager with distributing service agreements, ensuring documentation is saved properly, and meeting additional requirements.