Office Coordinator, NYC

Orange Barrel Media•New York, NY

2d•$60,000 - $70,000•Onsite

About The Position

Orange Barrel Media is seeking a highly organized, proactive, and personable Office Coordinator to manage daily office operations and provide logistical support to the CEO. The role focuses on creating a welcoming, well-organized workplace and helping ensure the office runs smoothly. The coordinator supports employees with daily workplace needs, coordinates vendors and services, and assists with administrative and logistical tasks. This position works on-site in the New York City office five days per week.

Requirements

Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
Friendly, professional, and approachable demeanor with a strong customer-service mindset.
Self-motivated and resourceful, with the ability to work independently and anticipate needs.
Excellent written and verbal communication skills.
Strong problem-solving skills and the ability to adapt to changing priorities.
Comfortable working with executive leadership and handling confidential matters with discretion.
Ability to work on-site in the New York City office five days per week.

Nice To Haves

2+ years of experience in office coordination, administrative support, hospitality, or a related role preferred.

Responsibilities

Oversee daily office operations to maintain a clean, organized, welcoming, and well-stocked workplace.
Coordinate daily catered lunches for NYC employees, including orders, deliveries, setup, cleanup, and vendor communication.
Maintain inventory and order office supplies, snacks, beverages, kitchen essentials, and other workplace necessities.
Serve as the primary point of contact for building management, maintenance personnel, cleaning services, and other office vendors.
Coordinate office maintenance, repairs, and service appointments, ensuring issues are addressed promptly.
Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments and courier services.
Maintain the appearance and organization of common areas, conference rooms, kitchen spaces, and other shared office areas.
Assist with planning and coordinating office events.
Identify opportunities to improve office processes, organization, and the employee experience.
Greet and welcome visitors, clients, and business partners, providing a professional and hospitable experience.
Prepare conference rooms and meeting spaces for internal and external meetings, including coordinating refreshments, supplies, and room setup.
Assist with on-site meeting logistics, including catering, deliveries, and vendor coordination.
Provide general administrative and logistical support to the NYC team as needed.
Coordinate with the Executive Assistant to the CEO on occasional on-site logistical needs and special requests.