: Executive Office Coordinator & Policy Analyst, NYC Housing Preservation Trust

City of New York • New York, NY

2d • $60,000 - $80,000

About The Position

The Executive Office Coordinator & Policy Analyst serves in the Office of the President and reports directly to the Chief of Staff. The position provides policy analysis, executive support, and governance coordination for the President, Chief of Staff, and Board of Trustees. It works across strategy, operations, and public policy to research emerging issues, prepare executive briefings and Board materials, support organizational policy development, and manage cross-functional initiatives advancing the Trust’s mission. The role calls for strong analytical, writing, project management, and organizational skills, including the ability to synthesize complex information into executive-level recommendations and coordinate Board governance activities and high-priority initiatives across departments.

The position supports the NYC Public Housing Preservation Trust, a public benefit corporation that oversees renovation and rehabilitation of public housing developments owned by NYCHA. The Trust’s work uses rental subsidy financing to fund comprehensive building renovations, subject to residents voting to opt into the Trust. The successful candidate will help shape organizational policies, governance practices, and strategic initiatives supporting public housing preservation.

Requirements

• Bachelor’s degree in a relevant field such as public administration, public policy, communications, business administration, or a related discipline, or equivalent experience.
• Three years of work experience in executive support, board administration, operations, or project coordination roles.

Responsibilities

• Coordinate Board of Trustees and committee meetings, including scheduling, logistics, meeting materials, and day-of operations.
• Prepare and distribute Board agendas, briefing books, presentations, resolutions, scripts, and other governance materials.
• Ensure compliance with Open Meetings Law requirements and Board governance procedures, including public notices, webcast coordination, agendas, minutes, and official records.
• Draft and maintain Board meeting minutes and track Board actions, resolutions, and follow-up items across departments.
• Coordinate responses to Board requests and support improvement of Board governance processes.
• Monitor shared email accounts, route general correspondence and inquiries, and prepare responses as appropriate.
• Manage incoming and outgoing mail and maintain organized records and correspondence.
• Coordinate updates to the Trust’s website, social media, and other public-facing communications with leadership.
• Review executive communications, reports, presentations, and public materials for clarity, consistency, accuracy, and alignment with the Trust’s mission and priorities.
• Assist with preparation, formatting, and quality control of reports, policies, guidance documents, and executive communications.
• Provide executive support to the President and Chief of Staff, including calendar management, correspondence, meeting coordination, travel arrangements, and confidential administrative support.
• Prepare meeting agendas, briefing materials, and summaries; document discussions and monitor action-item implementation.
• Support executive operations through document management, signature routing, records management, invoice processing, expense tracking, and maintenance of office systems and templates.
• Coordinate internal and external meetings and facilitate communication among Trust leadership, NYCHA, government agencies, and external partners.
• Perform related duties and special assignments in support of the Office of the President.
• Research and analyze policy, legislative, regulatory, and organizational issues affecting the Trust, including affordable housing, public finance, governance, procurement, capital delivery, sustainability, and resident engagement.
• Monitor policy and legislative developments and prepare executive summaries, briefing memoranda, and recommendations for senior leadership.
• Research best practices from peer public agencies, housing organizations, and public benefit corporations to inform organizational strategy and decision-making.
• Prepare executive briefing materials, presentations, talking points, reports, and decision-support documents for the President, Chief of Staff, and Board of Trustees.
• Support development and implementation of organizational policies, governance documents, strategic initiatives, and cross-functional projects.
• Coordinate special projects and strategic initiatives for the Office of the President, working across departments and with external stakeholders.

Benefits

• Choice of medical coverage plans
• Deferred compensation plans
• Defined pension benefit plan through the New York City Employees’ Retirement System (NYCERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level