: Executive Office Coordinator & Policy Analyst, NYC Housing Preservation Trust

City of New York • New York, NY

1d

About The Position

The Executive Office Coordinator & Policy Analyst serves within the Office of the President and reports directly to the Chief of Staff. The position provides policy analysis, executive support, and governance coordination for the President, Chief of Staff, and Board of Trustees. Working across strategy, operations, and public policy, the role researches emerging policy issues, prepares executive briefings and Board materials, supports organizational policy development, and manages cross-functional initiatives advancing the NYC Housing Preservation Trust’s mission.

The position is part of a newly established public benefit corporation overseeing renovations and rehabilitation of NYC public housing developments. The Trust uses financing secured through Section 8 rental subsidy contracts to fund comprehensive renovations at developments whose residents vote to opt into the program. The Coordinator/Policy Analyst contributes to the development of organizational policies, governance practices, and strategic initiatives.

The role requires analytical, writing, project management, and organizational skills, and combines policy research and executive-level recommendations with Board governance coordination and management of high-priority initiatives across departments.

Requirements

• Bachelor’s degree in a relevant field such as public administration, public policy, communications, business administration, or a related discipline, or equivalent experience.
• Three years of work experience in executive support, Board administration, operations, or project coordination roles.

Responsibilities

• Coordinate Board of Trustees and committee meetings, including scheduling, logistics, meeting materials, and day-of operations.
• Prepare and distribute Board agendas, briefing books, presentations, resolutions, scripts, and other governance materials.
• Ensure compliance with Open Meetings Law and Board governance procedures, including public notices, webcasts, agendas, minutes, and official records.
• Draft and maintain Board meeting minutes and track Board actions, resolutions, and follow-up items across departments.
• Coordinate responses to Board requests and support improvements to Board governance processes.
• Manage general correspondence, shared email accounts, incoming and outgoing mail, inquiries, and organized records.
• Coordinate updates to the Trust’s website, social media, and other public-facing communications with leadership.
• Review executive communications, reports, presentations, and public materials for clarity, consistency, accuracy, and alignment with the Trust’s mission and priorities.
• Assist in preparing, formatting, and quality-controlling reports, policies, guidance documents, and executive communications.
• Provide executive support to the President and Chief of Staff, including calendar management, correspondence, meeting coordination, travel arrangements, and confidential administrative support.
• Prepare meeting agendas, briefing materials, and summaries; document discussions and monitor implementation of action items.
• Support executive operations through document and records management, signature routing, invoice processing, expense tracking, and maintenance of office systems and templates.
• Coordinate internal and external meetings and facilitate communication among Trust leadership, NYCHA, government agencies, and external partners.
• Perform related duties and special assignments in support of the Office of the President.
• Research and analyze policy, legislative, regulatory, and organizational issues affecting the Trust, including affordable housing, public finance, governance, procurement, capital delivery, sustainability, and resident engagement.
• Monitor policy and legislative developments and prepare executive summaries, briefing memoranda, and recommendations for senior leadership.
• Research best practices from peer public agencies, housing organizations, and public benefit corporations to inform organizational strategy and decision-making.
• Prepare executive briefing materials, presentations, talking points, reports, and decision-support documents for the President, Chief of Staff, and Board of Trustees.
• Support development and implementation of organizational policies, governance documents, strategic initiatives, and cross-functional projects.
• Coordinate special projects and strategic initiatives for the Office of the President, working across departments and with external stakeholders.

Benefits

• Choice of medical coverage plans
• Deferred compensation plans
• Defined pension benefit plan through the New York City Employees’ Retirement System (NYCERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level