Office Coordinator

Federal Realty Investment Trust•Birmingham, AL

54d•Onsite

About The Position

Federal Realty Investment Trust is seeking an experienced Office Coordinator to provide administrative support to the property operations team. Reporting to the General Manager, this individual will play a key role in supporting the property management team's efforts to serve our retail tenants.

Requirements

High School Diploma required
4-7 years providing administrative support to a manager or management team.
Demonstrated attention to detail and solid organizational capabilities.
Proven characteristics of accurate and efficient data entry.
Excellent multi-tasking, time management, and problem-solving skills.
Motivated, energetic team player.
Excellent communication skills, both verbal and written.
Excellent customer service and client service philosophy in all interactions.
Demonstrated ability to gather data, compile information, and prepare documents.
Outstanding proficiency in Microsoft Word, Excel, and Outlook.

Nice To Haves

Bachelor's Degree preferred
Knowledge of JDE or property management software a plus.

Responsibilities

Assist the General Manager and other property team members on a daily basis to ensure the goals and objectives of the property are achieved, all tenant obligations are met under the terms of the lease, and tenant compliance with site regulations and policies is maintained.
Assist with the direction and facilitation of merchant requests for facility, janitorial, and security assistance.
Field tenant, customer, and construction comments and complaints, responding where necessary.
Responsible for coding of AP invoices and check requests related to the property.
Enter work orders in the work order (WO) system as requested; audit/close out WOs upon completion.
Assist in the preparation and review of financial reporting (annual budgets, monthly reporting, quarterly accruals, variances, and expenses).
Process monthly accruals as directed.
Coordinate tenant moves (in and out) of leased premises within the property.
Send out tenant open/close notifications, including temporary closures/openings, and subleases/assignments.
Generate and distribute tenant notifications as required.
Schedule the frosting of windows and changing of space locks.
Work with the General Manager in the preparation of contracts, including the preparation of vendor maintenance forms and change forms as needed, along with scopes and vendor requests for quotes.
Establish and maintain a professional working relationship with all tenants at the property.
Establish and maintain the property filing system.
Assist the General Manager with various projects and duties as assigned.
Perform other duties as assigned.