Office Coordinator

Poms & Associates Insurance Brokers LLC • Calabasas, CA

25d • $23 - $25 • Onsite

About The Position

Poms & Associates is seeking a detail-oriented Office Coordinator who will provide a part-time, support-focused position designed to assist with the execution of in-office administrative support. This role plays a key part in maintaining the smooth operation of ongoing office functions through clearly defined duties and structured processes. Primarily administrative and executional in nature, this position does not involve strategic planning independent decision-making responsibilities.

Requirements

• Bachelor's degree in related field preferred, or an equivalent combination of education and relevant work experience.
• Comfortable following established processes and procedures.
• High level of attention to detail essential; possess strong analytical skills with attention to detail and accuracy; consistently produces quality work with minimal errors.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively to a wide variety of audiences.
• Respond to requests for service and assistance in a timely and professional manner; maintain a courteous, positive, and solutions-oriented approach.
• Professional, friendly demeanor when interacting with clients, guests, and team members.
• Basic proficiency with computers, including familiarity with Microsoft Office and Outlook.
• Reliable, punctual, and comfortable working in an on-site office environment.

Responsibilities

• Answer, screen, and direct incoming phone calls.
• Greet and welcome guests and maintain a professional and organized lobby area.
• Schedule and manage meeting rooms and assist with conference room setup as needed.
• Receive deliveries, process outgoing shipments, and distribute incoming mail.
• Monitor office supply inventory and assist with ordering and restocking as directed.
• Assist with various clerical and administrative tasks to support overall office operations.
• Perform other duties, projects and research as assigned
• Occasional travel may be required

Benefits

• Comprehensive health, dental, and vision coverage
• Flexible Spending Accounts (FSA) traditional and dependent care
• Supplemental Insurance including Short Term Disability, Long Term Disability, Long Term Care, and Basic Life and Accidental Death & Dismemberment insurance
• 401(k) retirement plan with employer matching
• Worldwide Travel Assistance Program
• Vacation Time
• Floating Holidays
• Sick Leave
• Observed Holidays
• Paid Leave (Jury Duty, Volunteer Time off, Disability, Parental Leave, etc.)
• Employee Assistance & Employee Discount Programs
• Professional development opportunities, including tuition reimbursement and in-house education classes
• Career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree