Office Coordinator

Midwest Communications, Inc.•Wausau, WI

51d•$19 - $21•Onsite

About The Position

This role is crucial for keeping the operations of the radio station running smoothly. The Office Coordinator will manage front desk operations, support various departments including sales, finance, traffic, and promotions, and ensure the organization of office spaces and administrative tasks. The position offers the opportunity to take ownership of work within a laid-back, collaborative atmosphere at a privately owned, family-founded company.

Requirements

High school diploma or GED equivalent.
Strong organizational and time-management skills.
A valid Wisconsin driver’s license and reliable transportation.
Ability to pass a background check and motor vehicle record check.

Nice To Haves

Accounts receivable and/or accounts payable experience preferred.

Responsibilities

Manage front desk operations, including answering phones and greeting employees, clients, and contest winners.
Keep the front office, lobby, and common areas organized and welcoming.
Coordinate routine office maintenance and cleaning services as well as maintain copier and general office equipment needs.
Order office supplies and other administrative materials as needed.
Manage outgoing FedEx and UPS shipments and distribute incoming daily mail.
Create badges and lanyards for new employees and assist with new-hire paperwork and onboarding.
File outreach and other administrative forms.
Support payroll by reviewing live ads, remotes, and voice tracking and helping identify minor discrepancies.
Enter incoming checks and prepare deposits.
Make bank deposits and maintain credit card logs and payment entries.
Enter and maintain daily traffic logs.
Update daily SGA and pacing reports.
Print, organize, bind sales documents and pull monthly Google Ad receipts.
Enter orders for LSM Media, Radio Advertising, and other vendors as needed.
Assist the sales team with various day-to-day projects and administrative needs.
Maintain the company’s employee listing with the Chamber of Commerce.
Maintain accurate records of station prizes and giveaways.
Coordinate administrative needs for community and station events, including WDEZ Homes of Christmas, holiday parade registrations, and radiothons.
Order Brewers, Packers, and Badgers schedule merchandise.
Obtain quotes, review proofs, and coordinate the ordering of promotional materials.
Enter community events so they appear on station websites.