Office Coordinator

Weiss Asset Management • Boston, MA

9d

About The Position

Weiss Asset Management (WAM), a Boston-based investment firm, is seeking an Office Coordinator to support office operations and employee experience. The role is suited to a service-oriented self-starter with a strong work ethic, excellent communication and organizational skills, attention to detail, and previous office management or hospitality experience. The successful candidate will help maintain a high-quality employee experience and own responsibilities end-to-end in a collaborative team environment.

The Office Coordinator executes daily office processes and services, provides front-office hospitality, assists with travel, meetings, and events, maintains the office, restocks supplies, and supports lunch setup. The role also coordinates with the Head of Facilities on office services, maintenance, vendors, and building relationships; supports hands-on physical office tasks, including occasional lifting and transporting items weighing up to 30 lbs; and helps refine office processes and policies to align with firm standards and evolving organizational needs.

The position is with a collaborative, analytically rigorous investment firm that values integrity, rationality, creativity, entrepreneurship, and continuous learning and improvement. WAM has over 140 employees and manages approximately $4.5 billion across its hedge fund clients. The stated base salary range is $80,000–$110,000 per year, depending on experience; actual offers reflect relevant skills, experience, and fit, and new hires are unlikely to start at the top of the range.

Requirements

• Previous experience in office management or hospitality is required.
• Strong work ethic.
• Excellent communication and organizational skills.
• Sharp attention to detail.
• Service-oriented and self-starting approach.
• Comfort owning responsibilities end-to-end in a collaborative team environment.
• Ability to perform occasional lifting and transport supplies and equipment weighing up to 30 lbs, as needed.

Responsibilities

• Execute day-to-day office processes and services that support a productive, organized, and welcoming work environment.
• Greet clients and visitors and deliver front-office hospitality services, providing a consistently professional and welcoming experience.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office and manage essential day-to-day upkeep tasks.
• Restock supplies and manage lunch setup for daily office needs.
• Coordinate with the Head of Facilities on office services, including maintenance, vendor management, and building relationships.
• Support physical office operations and perform hands-on tasks, including occasional lifting and transporting supplies and equipment weighing up to 30 lbs, as needed.
• Contribute to refining office processes and policies to ensure consistency with firm standards and evolving employee and organizational needs.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed