Office Coordinator

Rexford Industrial • Costa Mesa, CA

16d • Onsite

About The Position

Rexford Industrial Realty, Inc. is seeking a highly organized, proactive, and service-oriented Office Coordinator to join its Human Resources team. The role supports daily office operations, coordinates workplace services across multiple locations, and helps create a welcoming and engaging employee experience. The position is fully in-office at the Costa Mesa, California office five days per week, with travel to the Brentwood (Los Angeles) office at least twice per month. Remote and hybrid arrangements are not available.

The Office Coordinator manages office upkeep, inventory, supplies, mail, vendor relationships, workplace needs, administrative and financial processes, employee engagement activities, and event logistics. The role also assists with onboarding, HR administrative projects, workplace safety and security coordination, and improvements to office processes and the employee experience.

The expected hourly rate is $27.88 to $36.06, equivalent to an annualized range of $58,000 to $75,000. The role is eligible for a 10% discretionary annual bonus target and stock grants. Actual compensation depends on factors including qualifications, relevant experience, skills, education, certifications, and work location. Bonus and stock awards are discretionary and subject to the terms described in the posting.

The role includes physical activities such as standing, walking, extended sitting, handling or typing, reaching, climbing or balancing, stooping, kneeling, crouching, or crawling. It may occasionally require lifting, moving, or carrying up to 25 pounds. The employee may also need to drive to a property, walk on uneven ground or through a construction site, encounter dust or fumes, and work around machinery or equipment. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

Requirements

• Previous experience in office coordination, administrative support, hospitality, or a related role.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent interpersonal and communication skills with a positive, service-oriented attitude.
• Proactive problem-solving skills, adaptability, and ability to work independently.
• Proficiency in Microsoft Office.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to meet the physical demands described for the position, with reasonable accommodation where applicable.

Nice To Haves

• Associate's or bachelor's degree, or equivalent relevant experience.
• Experience coordinating vendors, office services, or employee events.
• Experience with Canva, Awardco, Smartsheet, and Qualtrics.

Responsibilities

• Oversee daily office operations, including office upkeep, inventory management, supply ordering, mail distribution, and workplace organization.
• Coordinate office services across multiple locations, including weekly employee lunches, vendor management, and workplace needs.
• Serve as the primary point of contact for building management, maintenance requests, vendor access, and office-related communications.
• Manage administrative and financial processes, including purchasing card reconciliations, expense tracking, parking access, and visitor validations.
• Support employee engagement initiatives, including RexSocial, RexForGood, companywide events, and in-office celebrations.
• Coordinate event logistics, including catering, conference room reservations, setup, and cleanup.
• Assist with new hire onboarding, workspace preparation, and general HR administrative projects.
• Support workplace safety procedures, emergency preparedness, and building security coordination.
• Identify opportunities to improve office processes, efficiency, and the overall employee experience.
• Visit the Brentwood office at least twice per month to provide on-site support and assist with HR and office operations.

Benefits

• Comprehensive benefits package including medical, dental, vision, and life insurance.
• Flexible Time Off.
• Bonus eligibility and long-term incentives.
• 401(k) employer match program.
• Professional development resources.
• Robust health and wellness program.
• Volunteer and community engagement opportunities.
• Employee Resource Groups committed to diversity, equity, and inclusion.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed