Office Coordinator

ChemTreat•Glen Allen, VA

11d•$29 - $31•Onsite

About The Position

The Office Coordinator is the first point of contact for visitors and callers, helping establish a professional and welcoming impression of ChemTreat. The role manages visitor sign-in and access, maintains a visitor-ready office environment, and supports the functionality and daily operations of the facility. It liaises with building management, vendors, Facilities, maintenance teams, Procurement, and internal departments, and follows the site’s emergency contingency measures. This position is part of the Administrative Department, is located in Glen Allen, Virginia, and is performed on-site. Reporting to the Executive Assistant, the Office Coordinator supports office services and facilities projects, mail and package distribution, conference rooms and events, new-hire onboarding, employee engagement, sustainability initiatives, and emergency preparedness. The role also maintains records and operational communications and supports special projects and other assigned duties.

Requirements

High school diploma.
At least 2 years of experience in reception, front desk, office coordination, or administrative support.
Microsoft Office Suite skills.
Ability to lift and carry up to 20 pounds.
Strong organizational, multitasking, and follow-up skills.
Strong oral communication skills and ability to interact with customers, coworkers, field representatives, management, and visitors.
Ability to meet the described physical demands, including prolonged sitting, occasional walking, standing, climbing stairs, bending, kneeling, crouching or crawling, frequent hand and finger use, and reaching, lifting, carrying, pushing, or pulling up to 20 pounds.
Vision abilities required include close, distance, and color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Business school or college courses.

Responsibilities

Direct callers to the appropriate support area and greet visitors professionally, ensuring they sign in and out.
Manage employee and visitor access cards, maintain badge records, and coordinate guest passes and visitor access requirements.
Keep the lobby, hallways, office quads, conference rooms, and common areas organized, clean, functional, stocked, and ready for visitors and meetings; conduct regular walkthroughs and notify meeting organizers when food or materials are left behind.
Coordinate conference room readiness, maintenance, setup, and supply inventory with the Executive Assistant team as needed.
Monitor and restock office supplies and shared spaces, place orders through the company system, and partner with Procurement to identify more sustainable options.
Order business cards for associates in collaboration with the designated vendor.
Support office moves, workspace reconfigurations, and seating arrangements.
Serve as the main point of contact for facility-related issues and coordinate with maintenance, Facilities, building management, vendors, and internal departments.
Coordinate facility work, repairs, preventive maintenance, and office improvement projects; submit service requests through the maintenance ticketing system and track them through resolution.
Communicate facilities project and maintenance updates, including possible effects on operations and workspace access.
Maintain records for facilities projects, service requests, preventive maintenance, plants, guest passes, and workplace service providers.
Coordinate with departments to support compliance with workplace policies and maintain professional relationships with suppliers, the landlord, customers, and colleagues.
Coordinate, sort, and distribute incoming and outgoing mail, deliveries, communications, and parcels; partner with Shipping, Receiving, and Distribution on package distribution, return shipments, carrier pickups, and employee communications.
Coordinate and monitor Canteen services, including restocking, repairs, and preventive maintenance.
Coordinate vendors for holiday decorations, office enhancements, and other workplace services; assist with vendor setup and onboarding as needed.
Assist with All Hands meetings, including room setup, logistics, audiovisual readiness, catering, and complimentary lunch arrangements.
Support employee engagement activities, company-sponsored events, recognition programs, and special office functions.
Support new-hire onboarding by preparing workspaces and conducting office orientation tours.
Serve on the Sustainability Committee and support the development, implementation, and communication of workplace sustainability initiatives, including recycling, conservation, and waste reduction programs.
Serve on the site Emergency Response Team and support preparedness, drills, evacuations, employee accountability, safety communications, and maintenance of emergency supplies and materials in coordination with Facilities, EHS, and site leadership.
Maintain office records, reports, schedules, and documentation related to workplace operations and services.
Coordinate office announcements, package notifications, facilities updates, project-impact communications, and other operational communications.
Support special projects and departmental initiatives and perform other duties as assigned.