Office Coordinator

Willdan • Schaumburg, IL

24d • $25 - $28 • Hybrid

About The Position

The Office Coordinator handles a wide range of administrative, technical, and executive support functions. The role collaborates with administrative managers to facilitate the effective flow of information among internal and external stakeholders across diverse business units. This is a full-time, hybrid position based in Oakbrook, Illinois, with two to three days per week in the office. The role may require travel up to 10% of the time; travel is currently flexible.

Requirements

• At least five years of work experience as an Administrative Assistant or business office coordinator.
• Proficiency in MS Office, MS Excel, MS Word, and MS Outlook.
• Ability to prioritize multiple projects and tasks to ensure timely delivery of high-quality deliverables.
• Ability to improve, manage, and implement new processes.
• In-depth understanding of office management procedures.
• Ability to work effectively in a fast-paced, evolving, entrepreneurial work environment.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong leadership skills while fostering teamwork and collaboration.
• Ability to collaborate with a wide range of stakeholders while delivering excellent customer service in a dynamic growth environment.
• Ability to travel up to 10% of the time; travel may use an automobile, public transportation, rail, or airplane.

Responsibilities

• Gather, track, and report expenses using the finance system.
• Assist the Administrative Manager with monthly expense reports for executive leadership.
• Liaise with insurance brokers to ensure Certificates of Insurance and bonds meet contractual, regulatory, and project-specific requirements, including monitoring, tracking, and compliance of bonds.
• Support the business development team with planning activities, expo shows, and other administrative functions as needed.
• Manage APG’s general mailbox for non-project-related matters.
• Handle safety awareness matters and serve as liaison with the Willdan Group compliance team.
• Work with the Facilities Coordinator to activate and maintain office access for new and existing employees.
• Coordinate quarterly Service Awards.
• Plan, coordinate, and manage company-sponsored events throughout the year.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed