Office Coordinator
Installed Building Products•Tacoma, WA
•$20 - $26•Onsite
About The Position
We are currently seeking a Skilled and Experienced Office Coordinator to join our team. Integrity, knowledge, and excellent service – These aren’t just words—they represent how Pacific Partners Insulation South does business. Whatever your needs, you can trust us to offer high-quality products and services. Our commitment is to exceed our customers’ expectations by providing exceptional service using the highest quality products. Explore your next career opportunity and join the Pacific Partners Insulation South team!
Requirements
- High School Diploma or GED
- 1-3 years of previous receptionist/ administrative assistant experience required
- Proficient in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook
- Excellent verbal and written communication skills
- Operate general office equipment, for example, such as a fax machine, copier, scanner, etc.
Responsibilities
- Accounting duties including accounts receivable, accounts payable, and payroll.
- Review weekly payroll, ensure compliance with federal and state labor laws, identify discrepancies and communicate to resolve, submit to corporate for final review, submit to IBP, issue & distribute payroll checks.
- Reconcile customer invoices with the installer’s billing to ensure accurate commission payments to installers
- Support HR functions such as onboarding new employees and maintaining personnel records.
- Contract administration, certificates of insurance, and licensing.
- Coordinate office activities, meetings, and schedules to optimize workflow.
- Serve as the first point of contact for visitors, clients, and staff inquiries.
- Assist with administrative tasks, including data entry, record-keeping, and document preparation.
- Liaise with vendors, service providers, and building management to resolve facility-related issues.
- Monitor and oversee office expenses and budget tracking.
- Ensure compliance with company policies and office procedures.
- Manage office supplies, inventory, and equipment to ensure a well-maintained workspace.
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
- Maintain a clean, organized, and efficient office environment.
Benefits
- Medical, dental, and vision coverage
- Company Paid Life Insurance
- Longevity Stock Program
- IBP Foundation
- Scholarship opportunities
- Paid vacation and holidays
- Employee Financial Assistance Program
- Opportunities for growth and advancement.
- 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
