Office Coordinator
About The Position
The Office Coordinator performs general administrative functions for the location, supporting daily office operations, customer service, and branch staff. Duties include maintaining accounts payable and accounts receivable, entering invoices and map details, recording daily collections and posting checks, and assisting customers with account questions. The coordinator also provides administrative support to branch team members, reviews work for completeness and quality, and may be required to drive a company vehicle. Regular and reliable attendance and compliance with company policies and procedures are required.
Requirements
- High school diploma or equivalent.
- Three years of experience in a business environment using spreadsheets and word processing software.
- Time management skills.
- Interpersonal skills.
- Ability to read, write, and speak English.
- Valid U.S. driver's license and ability to meet company requirements for driving a Helena vehicle.
- Computer skills, including working knowledge of Microsoft Office.
- Successful completion of a drug test and background check.
Nice To Haves
- Spanish communication skills are valuable at Helena.
Responsibilities
- Perform departmental typing, copying, filing, faxing, mailing, and reception duties.
- Maintain accounts payable and accounts receivable.
- Input invoices and map details, daily collections, and check postings.
- Assist customers with questions about account balances, credits, invoices, and discounts.
- Assist branch team members with projects as needed.
- Provide branch team members with employee forms and information.
- Review work for completeness and quality.
- Drive a company vehicle if required.
- Provide excellent customer service to internal and external customers.
- Perform other work-related duties as assigned by the leader.
- Maintain regular and reliable attendance.
- Follow company policies and procedures.
Benefits
- Health insurance, dental insurance, and vision insurance beginning on the first day.
- Up to $3,000 in reward dollars for a Health Savings Account.
- 401(k) plan with company matching, starting at a 100% match up to 5%, with potential matching up to 10% based on years of service and contribution amount.
- Paid time off and holiday pay.
- Overtime pay eligibility.
- Free term life insurance at 1x annual base pay.
- Free short- and long-term disability coverage.
- Up to 80 hours of paid parental leave.
- Education assistance.
- Earned Wage Access through DailyPay.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
