Office Coordinator I

Calderys Group•Lowellville, OH

About The Position

The Office Coordinator I supports the Plant Manager and Production Supervisor by performing administrative duties, including payroll and accounts payable and receivable processing, invoicing subcontractors and customers, and assisting with inventory counts. The position also compiles and distributes monthly reports. The role performs human resources and payroll support, processes invoices and purchase orders, enters sales orders, manages shipping information, monitors supplies and non-inventoried items, and maintains office supplies. It uses ERP and shipping systems, including Oracle, TRAX, and WMS.

Requirements

High school diploma or GED certificate.
Zero to two years of hands-on administrative support experience in a manufacturing office environment.
Computer operation skills, including proficiency in Microsoft Office Suite.
Strong interpersonal and communication skills, with the ability to work effectively both on a team and independently.
Analytical skills and the ability to assemble data.
Time-management and organizational skills, with accurate and precise attention to detail.

Responsibilities

Verify weekly timecards, enter them into the ERP system, and review the weekly payroll register for accuracy.
Coordinate with corporate payroll and HR; process new-hire paperwork and benefits, support payroll, and answer basic HR questions.
Print and update HarbisonWalker Business Systems (HBS) documents.
Process accounts payable invoices and prepare invoices for subcontractor payments while maintaining records.
Generate and enter sales orders into the ERP system.
Enter and receive purchase orders; maintain appropriate plant supply levels.
Process accounts receivable, including leases, rentals, and raw materials.
Count and monitor non-inventoried items and place purchase orders.
Enter and update shipping information, close out shipments, and scan shipment pallets using Oracle, TRAX, and WMS.
Maintain office supplies.
Compile and distribute monthly reports.
Assist with inventory counts.
Invoice subcontractors and customers.