Office Services Coordinator I

Fragomen•San Diego, CA

4d•$38,000 - $50,000•Onsite

About The Position

Fragomen, an AmLaw 100 firm, is hiring an Office Services Coordinator for its San Diego office. The role provides administrative and operational support across the office, focusing on immigration case filings, document processing, office services, and day-to-day administrative needs. The coordinator works closely with staff to ensure case materials and office operations are handled accurately and efficiently, communicates with the entire staff, and serves as an integral member of the Office Services team. The position also supports visitors, incoming calls, office supplies and equipment, mail and packages, and the scheduling and setup of meetings and office events. The role may include offsite errands such as visiting the post office and purchasing office supplies, as well as other ad hoc projects and duties.

Requirements

Strong interpersonal skills and the ability to communicate effectively with employees at all levels.
Experience using various models of copy machines, scanners, fax machines, and postage machines.
Strong organizational and time management skills.
Word and Excel experience, and experience writing professional emails to staff members at all levels.
Ability to work in a fast-paced environment and manage conflicting priorities.
Ability to perform offsite duties, including picking up mail from the post office and buying office supplies.
Strong attention to detail.

Nice To Haves

Previous office services experience is preferred.

Responsibilities

Provide administrative and operational support for immigration case filings.
Assist with preparing, organizing, and assembling case materials for submission.
Maintain accurate case records, trackers, and filing documentation.
Process and organize incoming case-related documents and materials.
Coordinate filing activities and communicate case updates across the team.
Prepare regular status reports to support workflow tracking and case management.
Pick up mail from the post office and deliver packages and boxes to the appropriate departments.
Copy, scan, and distribute daily immigration mail to legal teams.
Assist with large copying projects for various departments.
Secure groceries for the office.
Set up and break down in-office events, lunches, and celebrations.
Stock kitchens, the supply room, printers, and copiers.
Assist with fax and copy machine troubleshooting.
Serve visitors by greeting, welcoming, directing, and announcing them appropriately.
Answer, screen, and forward incoming phone calls and provide basic information when needed.
Schedule all training and conference room bookings as the lead person responsible.
Monitor visitor access using a logbook and maintain security awareness.
Perform additional projects and duties on an ad hoc basis.