Office Services Coordinator

Metasysinc • Kansas City, MO

3d • Onsite

About The Position

The Office Services Coordinator provides day-to-day office services and operational support to help ensure the smooth functioning of a professional office environment. The role handles mail and courier deliveries, printing and document services, reception coverage, conference room and meeting support, supply organization, equipment operation, and general office maintenance. The position requires a dependable, organized, detail-oriented, customer-service-focused person who can manage multiple priorities in a fast-paced environment. The role is in Kansas City, Missouri, with a Monday–Friday schedule from 8:30 a.m. to 5:30 p.m. and is described as three months, temp to perm. Candidates who receive an offer must successfully complete a background check and drug test as a condition of employment.

Requirements

• High school diploma or GED.
• At least two years of experience in office services, mailroom operations, administrative support, or a related field.
• Experience conducting classroom-based or informal employee training sessions.
• Demonstrated experience operating advanced office machines and handling complex equipment-related tasks.
• Strong organizational, time-management, and multitasking skills.
• Ability to set goals, prioritize assignments, and work independently or collaboratively with a team.
• Good technical skills and ability to operate and troubleshoot complex office equipment.
• Effective verbal and written communication skills and a strong customer-service orientation.
• Ability to train and guide employees and support daily office operations.
• Ability to walk and stand regularly throughout the office, move mail, packages, supplies, and meeting materials, and set up conference rooms.
• Occasional lifting and carrying of office supplies and packages within established safety limits.
• Successful completion of a background check and drug test is required as a condition of employment.

Nice To Haves

• At least two years of experience in the legal industry is strongly preferred.
• Previous office services, mailroom, or administrative support experience is preferred.

Responsibilities

• Handle incoming and outgoing mail, packages, and courier deliveries; sort and distribute them promptly.
• Perform printing, copying, scanning, document preparation, and other reprographic services.
• Provide reception coverage, greet visitors, and respond to general inquiries and office requests.
• Set up and arrange conference rooms for meetings, including furniture, supplies, and meeting materials.
• Provide meeting support and assist with coordinating office events and related arrangements.
• Coordinate courier requests and prepare packages and documents for dispatch.
• Organize and replenish office supplies, maintain inventory, and keep common areas clean and orderly.
• Operate and troubleshoot high-volume copiers, printers, postage meters, and other standard office machinery.
• Assist with training employees on office procedures, equipment operation, and service processes when required.
• Establish priorities, set realistic goals, and manage daily assignments efficiently.
• Provide professional, customer-focused support to employees, visitors, and office teams.
• Stay informed about office technologies, equipment, and industry trends to improve operational efficiency.
• Follow established safety procedures when handling mail, packages, supplies, and meeting materials.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED