Office Services Coordinator

Jackson Lewis • Detroit, MI

6d

About The Position

The Office Services Coordinator provides support to the local office, maintaining general office areas and equipment and monitoring and stocking office supplies. The role also provides professional customer service to office personnel and guests and other administrative assistance as requested.

Requirements

• One to four years of experience in a professional services environment.
• Knowledge of office equipment, including telephones, copy/scan/fax equipment, and computers.
• Proficiency with Microsoft Office 365, Word, and Outlook, and basic keyboarding skills.
• Ability to lift 25 to 70 pounds properly; the role includes retrieving and distributing files, boxes, documents, and supplies weighing up to 25 pounds and retrieving or replacing objects on shelves up to 8 feet high.
• Ability to use a hand cart.
• Ability to take initiative, be reliable, professional, and team-oriented, pay attention to detail, and multitask.
• Good listening skills to determine customer needs.
• High school diploma or equivalent.

Nice To Haves

• Excel and PowerPoint experience.
• Prior law firm experience.

Responsibilities

• Provide pleasant and professional customer service to office personnel and guests.
• Prepare and distribute outgoing and incoming mail and USPS, FedEx, and UPS packages.
• Assist with document reproduction and processing, including copying, scanning, date stamping, binding, and faxing.
• Troubleshoot office equipment and perform minor repairs, such as clearing paper jams, changing toner or ink cartridges, and emptying waste receptacles.
• Refill paper daily and as needed, and schedule service calls as needed.
• Prepare conference rooms for meetings and handle setup and cleanup.
• Clean the kitchen and related equipment regularly, including filling, running, and emptying dishwashers.
• Move boxes and other heavy items, including assisting with furniture moves.
• Walk through the office daily to identify blown light bulbs, needed repairs, or cleaning issues and report them to the building liaison.
• Inventory files and send them to an off-site storage facility.
• Organize and clean the file workroom.
• Provide other administrative assistance as appropriate and requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED