Coordinator, Office Services

Excel Sports Management • West Hollywood, CA

5d • Onsite

About The Position

Excel Sports Management seeks a Coordinator, Office Services to support its growing organization as the first point of contact for office operations and logistics at its West Hollywood office. The role is suited to a highly organized, driven, detail-oriented self-starter who brings positive energy, elevated customer service, strong interpersonal skills, confidence, and the ability to collaborate and thrive in a dynamic environment.

The Coordinator manages reception and general office requests, maintains common areas, supports meetings and events, oversees mail and office and pantry supplies, and coordinates building and security access for new hires with HR. The role also manages office health and safety procedures, maintains office guides and processes, tracks expenses, and provides administrative support to senior leadership as needed. The position is based at the West Hollywood office. Compensation is $42,000–$46,000 per year for a 32-hour work week; overtime is eligible above 40 hours. The position is eligible for benefits and a discretionary bonus and is not eligible for sponsorship.

Requirements

• Bachelor’s degree.
• Problem-solving ability and capacity to navigate dynamic situations.
• Exceptional time-management skills and ability to execute responsibilities in an ever-changing environment.
• Excellent communication skills across verbal, written, text, and other modes.
• Well-developed interpersonal skills and a positive, confident, energetic demeanor.
• Client-first mentality and commitment to excellence and continuous improvement.
• Interest in office logistics and operational tasks.
• Ability to build relationships, genuine connections, and trust internally and externally.
• Proactive approach with strong organizational and prioritization skills.
• Strong attention to detail and ability to manage multiple priorities.
• Strong working knowledge of Microsoft Excel, PowerPoint, and related tools.
• Ability to operate with discretion and confidentiality.
• Flexibility and reliability as a team player.
• Creative and innovative thinking.

Nice To Haves

• Business Administration degree preferred.
• Customer service experience preferred.

Responsibilities

• Serve as the main point of contact at the West Hollywood office, manage the reception desk, greet visitors, and respond to general office requests.
• Maintain common areas, including conference rooms, the kitchen, municipal areas, and storage areas, keeping them organized and neat.
• Support colleagues with in-office meetings, conference-room setup, refreshment orders, and resources.
• Organize employee engagement activities, including happy hours, company parties, internal events, and meetings, often in collaboration with HR.
• Review and distribute incoming and outgoing mail, including fan mail and USPS and FedEx packages.
• Manage inventory and ordering for office supplies, pantry supplies, group meals, and catering, snacks, and beverages.
• Work with HR to ensure new hires receive appropriate building and security access.
• Manage office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards.
• Create and maintain office guides, processes, and procedures.
• Track and report office-related expenses.
• Provide administrative support to senior leadership as needed.
• Perform other duties as assigned.

Benefits

• Benefits eligibility
• Discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level