Coordinator, Office Services

Excel Sports Management•West Hollywood, CA

6d•$42,000 - $46,000•Onsite

About The Position

Excel Sports Management seeks a Coordinator, Office Services to support its growing organization as the first point of contact for office operations and logistics at its West Hollywood office. The successful candidate is organized, driven, detail-oriented, and provides elevated customer service. Strong interpersonal skills, confidence, collaboration, and the ability to thrive in a dynamic environment are important. The role manages reception and day-to-day office operations, including welcoming visitors, maintaining common areas, coordinating meeting logistics, handling mail, managing supplies and catering, supporting employee engagement activities, and assisting with office health and safety. The Coordinator also works with HR on new-hire building and security access, maintains office guides and procedures, tracks office expenses, and provides administrative support to senior leadership as needed. The position requires a bachelor’s degree; a degree in Business Administration and customer service experience are preferred. The stated pay range is $42,000–$46,000 per year for a 32-hour work week. The role is overtime-eligible above 40 hours and eligible for benefits and a discretionary bonus. The position is not eligible for sponsorship.

Requirements

Bachelor’s degree required.
Strong problem-solving ability and capacity to navigate dynamic situations.
Exceptional time-management skills and ability to execute responsibilities in an ever-changing environment.
Excellent verbal, written, and other communication skills.
Well-developed interpersonal skills, an energetic demeanor, and a positive, confident attitude.
Client-first mentality and commitment to excellence and continuous improvement.
Enjoyment of office logistics and operational tasks.
Ability to build relationships, genuine connections, and trust internally and externally.
Proactive approach and strong organization and prioritization skills.
Strong attention to detail and ability to manage multiple priorities.
Strong working knowledge of Microsoft Excel, PowerPoint, and related tools.
Ability to operate with discretion and confidentiality.
Flexibility and reliability as a team player.
Creative and innovative thinking.
Ability to lift up to 15 pounds.
The position is not eligible for sponsorship.

Nice To Haves

Business Administration education preferred.
Customer service experience preferred.

Responsibilities

Serve as the main point of contact at the West Hollywood office, manage the reception desk, greet visitors, and respond to general office requests.
Maintain common areas, including conference rooms, the kitchen, municipal areas, and storage areas, keeping them organized and neat.
Support colleagues with in-office meeting planning, conference room setup, refreshments, and resources.
Organize engagement activities such as happy hours, company parties, internal events, and meetings, often in collaboration with HR.
Review and distribute incoming and outgoing mail, including fan mail and USPS and FedEx packages.
Manage inventory and ordering of office supplies, pantry supplies, group meals and catering, snacks, and beverages.
Work with HR to ensure new hires receive appropriate building and security access.
Manage office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards.
Create and maintain office guides, processes, and procedures.
Track and report office-related expenses.
Provide administrative support to senior leadership as needed.
Perform other duties as assigned.