Office Coordinator I

HarbisonWalker International•Lowellville, OH

10d

About The Position

The Office Coordinator I supports the Plant Manager and Production Supervisor by performing administrative duties, including payroll, accounts payable and receivable, invoicing subcontractors and customers, inventory counts, and compiling and distributing monthly reports. The role also handles purchasing and supply levels, sales and purchase order processing, shipping information, and plant and office records.

Requirements

High school diploma or GED certificate.
Zero to two years of hands-on administrative support experience in a manufacturing office environment.
Computer operation skills, including proficiency in Microsoft Office Suite.
Strong interpersonal and communication skills and the ability to work effectively both in a team and independently.
Analytical skills and the ability to assemble data.
Time-management and organizational skills, with accurate and precise attention to detail.

Responsibilities

Verify weekly timecards, enter them into the ERP system, and check weekly payroll registers for correctness.
Coordinate with corporate payroll and HR; process new-hire paperwork and benefits, handle payroll tasks, and answer basic HR questions.
Print and update HarbisonWalker Business Systems (HBS) documents.
Process accounts payable invoices and prepare and maintain records for subcontractor payments.
Generate and enter sales orders into the ERP system.
Enter and receive purchase orders and ensure appropriate supply levels are maintained at the plant.
Process accounts receivable, including leases, rentals, and raw materials.
Count and monitor non-inventoried items and place purchase orders.
Enter and update shipping information, close out shipments, and scan shipment pallets using Oracle, TRAX, and WMS.
Maintain office supplies.
Assist with inventory counts and compile and distribute monthly reports.