Office Automation Assisstant

Naval Education and Training Command • Great Lakes, IL

9d

About The Position

The Office Automation Assistant serves in the Recruit Training Command. The position reviews recruit data cards to ensure they contain all information required for participation in the Physical Fitness Assessment. It ensures military awards actions are completed accurately, on time, and in accordance with local and higher-echelon directives; coordinates travel for Freedom Hall Division staff as needed; prepares naval and business correspondence and reports; uses database and spreadsheet software to manage and retrieve information; and schedules appointments and meetings in accordance with established policies and priorities.

Requirements

• Must be a U.S. citizen and determined suitable for federal employment.
• Must participate in the direct-deposit pay program.
• New Department of the Navy employees must successfully pass the E-Verify employment verification check.
• Current federal employees applying for GS jobs generally must meet the time-in-grade requirement of at least one year at the next lower grade by the announcement closing date.
• Retired military members appointed to a DoD civilian position within 180 days immediately following retirement are subject to 5 U.S.C. 3326.
• Males born after December 31, 1959, must be registered for Selective Service.
• Must obtain and maintain an interim and/or final SECRET security clearance before entering on duty; failure to do so may result in withdrawal of the job offer or removal.
• Must be able to type at least 40 words per minute.
• Must have at least one year of specialized experience at or equivalent to GS-04 in federal service, or equivalent private- or public-sector experience, demonstrating spreadsheet, graphics, and database document creation and data manipulation and retrieval; document preparation from handwritten drafts using grammar, spelling, capitalization, punctuation, and terminology knowledge; processing office-support forms and requests such as time and attendance and supply requisitions; and interpreting procedural guidelines, software manuals, correspondence procedures, and style manuals.
• In lieu of general or specialized experience, may qualify with four years of education above high school or a combination of education and experience; a transcript must be submitted when qualifying using education.

Responsibilities

• Review recruit data cards to confirm that all information required for participation in the Physical Fitness Assessment is included.
• Ensure necessary military awards actions are completed on time and in accordance with location and higher-echelon directives.
• Coordinate travel for Freedom Hall Division staff as necessary.
• Type naval and business letters, memoranda, directives, statistical and narrative reports, endorsements, and forms from handwritten drafts, edited copy, computer disks, or email attachments.
• Use database or spreadsheet software to create, enter, revise, sort, calculate, and retrieve data for reports.
• Schedule appointments and meetings without prior approval in accordance with policies and priorities.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific eligibility and benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED