Office Associate
About The Position
The Office of Inspector General is seeking a self-motivated, knowledgeable, ambitious, and detail-oriented Office Associate to provide clerical support to the Bureau Chief and investigative staff for an assigned region in Springfield, Illinois. The position maintains and updates office databases, distributes information electronically to regional staff, routes documents by email, and processes incoming mail. The Office Associate also serves as the region's timekeeper and orders supplies and equipment while preparing related records and reports. Other duties may be assigned or required when reasonably within the scope of these responsibilities.
Requirements
- Knowledge, skill, and mental development equivalent to completion of high school.
- Two years of office experience.
- Ability to keyboard accurately at 45 words per minute.
Responsibilities
- Provide clerical support to the Bureau Chief and investigative staff for an assigned region.
- Maintain and update office databases.
- Handle electronic distribution of information to assigned regional staff and route documents via email.
- Receive, open, sort, assign, and distribute incoming mail.
- Serve as timekeeper for the assigned region.
- Order supplies and equipment and prepare related records and reports.
- Perform other duties as assigned or required that are reasonably within the scope of the listed duties.
Benefits
- Pension program
- Competitive group insurance benefits, including health, life, dental, and vision insurance
- 3 paid personal business days annually
- 12 paid sick days annually, with sick days carrying over from year to year
- 10–25 days of paid vacation annually, with 10 days in the first year of employment
- 13 paid holidays annually, and 14 in even-numbered years
- Flexible work schedules when available and dependent on position
- 12 weeks of paid parental leave
- Deferred Compensation Program supplemental retirement plan
- Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill training and apprenticeship benefits eligibility for qualifying veterans
- 5% salary differential for bilingual positions
- Commuter Savings Program (Chicago only)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
