DOC Pinckneyville CC Field Services Office Associate

State of Illinois•Pinckneyville, IL

13d•$4,307 - $5,655•Onsite

About The Position

IDOC is looking to hire an Office Associate in the Field Services Office. This position will keyboard a variety of complex documents, assemble data for statistical reports, and provide clerical functions in Field Services as well as clerical backup functions for other areas within the facility. If you are detail oriented and can multitask, this position is for you. We strongly encourage all qualified individuals to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
Requires ability to keyboard accurately 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Responsibilities

Prepares and maintains current release lists of individuals in custody granted parole/mandatory supervised release (MSR) and their effective release date.
Prepares MSR paperwork.
Keyboards complex charts, statistical reports, documents, forms, memoranda, investigation documents and letters including legal or terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
Processes monthly discharge lists and weekly release lists and verifies they are mailed to appropriate Field Services Office, Record Office Supervisor, Prisoner Review Board and data input operators.
Provides backup clerical functions to Clinical Services, Record Office and/or other areas.
Receives and directs incoming calls and handles daily slips from individuals in custody.
Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

Benefits

Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 days annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources