DOC Menard CC Office Associate - Records Office

State of Illinois•Chester, IL

5d•$4,307 - $5,764•Onsite

About The Position

The Department of Corrections (IDOC) is seeking to hire an Office Associate for the Records Office at Menard Correctional Center. This role involves processing recommendations for good time awards, revocations, and restorations, as well as verifying and scheduling writs of habeas corpus. The position also serves as the facility’s LEADS Coordinator, calculates good time approvals, keyboards correspondence with legal terminology, and maintains and files important documents. This is a full-time, salaried, union position requiring attention to detail and the ability to multitask. The State of Illinois offers a comprehensive benefits package and opportunities for career advancement.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
Requires the ability to keyboard accurately at 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to obtain a Law Enforcement Agencies Data System (LEADS) certification within the probationary period (or within the first 4 months, if already certified in the title) of being placed into the position and maintain a current, valid certification while in the position.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Processes various recommendations for award/revocation/restoration of good time.
Verifies and schedules writs of habeas corpus received.
Serves as Menard’s LEADS Coordinator.
Calculates various good time approvals, properly documenting both approved and disapproved good time.
Keyboards Record Office correspondence including memos and reports that have legal terminology and the need to apply understanding of terms to confirm clarify and accuracy.
Maintains and files required documents into individual in custody master files on a daily basis.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources