DOC Pinckneyville CC Field Services Office Associate

State of Illinois•Perry, GA

9d•Onsite

About The Position

The Department of Corrections (IDOC) is looking to hire an Office Associate for the Field Services Office. This role involves keyboarding complex documents, assembling data for statistical reports, and performing clerical functions within Field Services, as well as providing clerical backup for other areas of the facility. This position is ideal for individuals who are detail-oriented and possess strong multitasking abilities.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires ability to keyboard accurately 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Prepares and maintains current release lists of individuals in custody granted parole/mandatory supervised release (MSR) and their effective release date.
Prepares MSR paperwork.
Keyboards complex charts, statistical reports, documents, forms, memoranda, investigation documents and letters including legal or terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
Processes monthly discharge lists and weekly release lists and verifies they are mailed to appropriate Field Services Office, Record Office Supervisor, Prisoner Review Board and data input operators.
Provides backup clerical functions to Clinical Services, Record Office and/or other areas.
Receives and directs incoming calls and handles daily slips from individuals in custody.
Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

Benefits

Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 days annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources