Office Assistant

Bish Enterprises•2, NE

60d•$16 - $18•Onsite

About The Position

Bish Enterprises is seeking an Office Assistant to provide comprehensive support for our front office, administrative tasks, reporting, accounting, recruiting, communication, and deliveries. This role is crucial in creating a welcoming and professional first impression for Bish Enterprises, ensuring smooth office operations, and supporting various teams with their administrative needs. The ideal candidate will be detail-oriented, proficient in Microsoft Excel, possess strong communication skills, and be able to manage multiple tasks effectively in a fast-paced, family-owned business environment.

Requirements

High school diploma or GED.
Previous office, receptionist, administrative assistant, front desk, customer service office, accounting support, or similar experience.
Ability to answer phones confidently and communicate professionally with customers, vendors, visitors, and team members.
Proficiency with Microsoft Excel, including creating spreadsheets from scratch, entering and organizing data accurately, and preparing basic reports.
Comfortable using Microsoft Office, email, online tools, and standard office technology.
Comfortable using standard office equipment such as phones, printers, scanners, copiers, and related office tools.
Strong attention to detail and ability to complete tasks accurately.
Ability to manage multiple small tasks throughout the day.
Ability to learn quickly, ask good questions, take notes, remember routines, and become independent after training.
Ability to follow established processes while also noticing problems and taking initiative when something needs attention.
Reliable attendance and punctuality.
Professional, friendly, and assertive communication style.
Ability to maintain confidentiality and use good judgment.
Valid driver’s license for occasional local errands.

Nice To Haves

At least 2 years of relevant office, administrative, receptionist, customer service office, accounting support, or similar experience.
Experience with accounts payable, accounts receivable, invoices, customer statements, payment records, or customer payment follow-up.
Experience creating reports, trackers, lists, or organized summaries in Excel.
Experience with applicant tracking systems, SmartRecruiters, CRM systems, or similar online platforms.
Experience scheduling interviews, appointments, meetings, or customer follow-ups.
Experience working in an agriculture, manufacturing, equipment, parts, service, or family-owned business environment.
Experience with QuickBooks, accounting software, ERP systems, CRM systems, or other business software.
Basic bookkeeping or accounting knowledge.
Customer account management experience.
Recruiting or HR administrative support experience.
Experience troubleshooting basic office equipment issues.
Familiarity with agricultural equipment, parts, service departments, or shop/office environments.

Responsibilities

Answer incoming phone calls in a professional, confident, and helpful manner.
Greet customers, vendors, visitors, delivery personnel, and team members who come to the office.
Create a welcoming and professional first impression for Bish Enterprises.
Direct calls, messages, visitors, and questions to the appropriate team member.
Communicate clearly and respectfully with customers, vendors, and internal team members.
Take accurate messages and follow through to make sure the right person receives the information.
Print, scan, copy, file, and organize documents as needed.
Assist with data entry, document preparation, office records, and daily administrative tasks.
Help maintain organized office files, records, and important documents so information can be found quickly when needed.
Support managers and team members with office tasks, forms, reports, and follow-up items.
Maintain office supplies, track when items need to be ordered, and help keep the office clean, organized, and functional.
Learn and follow established office routines while taking ownership of assigned responsibilities.
Create, update, and maintain Excel spreadsheets from scratch as needed.
Prepare basic reports, lists, trackers, and organized summaries for management and team use.
Enter and organize information accurately, with strong attention to detail.
Help compile information in a clear, usable format for internal decision-making.
Maintain accurate documentation and protect confidential company, customer, and employee information.
Assist with basic accounts payable and accounts receivable office support.
Help organize invoices, customer statements, payment records, vendor information, and related documents.
Support customer payment follow-up in a professional and respectful manner.
Help track open items, payment questions, and related follow-up tasks.
Work with the appropriate team members to keep accounting-related documents and information organized.
Assist with applicant screening, candidate communication, and interview scheduling.
Use SmartRecruiters or similar applicant tracking tools to help organize applicants and hiring follow-up.
Help coordinate interview times, send follow-up messages, and keep recruiting information organized.
Support managers with hiring-related communication and documentation as needed.
Follow up with team members on tasks, reminders, updates, and pending items.
Make phone calls or send follow-up messages as requested.
Help keep internal communication organized and aligned.
Notice when something needs attention and communicate it clearly.
Ask good questions, take notes, remember routines, and follow through on assigned tasks.
Receive and organize mail, documents, packages, and deliveries.
Notify the appropriate person when deliveries, documents, or customer items arrive.
Assist with occasional local errands, such as going to the bank, dropping off documents, or picking up office-related items.
Occasionally handle packages, walk around the facility, and assist with practical hands-on office tasks as needed.
Uphold Bish Enterprises’ values and commitment to providing practical, innovative solutions to the agricultural industry.
Represent the company in a professional, friendly, assertive, and respectful manner.
Maintain a customer-focused attitude while working in a practical, family-owned, hands-on business environment.