Office Assistant

The Arc Jefferson - St. Lawrence•Canton, NY

8d•$18 - $22•Onsite

About The Position

The Office Assistant provides administrative and clerical support to ensure the efficient daily operation of the main office. Duties include assisting with correspondence, answering telephone calls, greeting visitors, and supporting employees with routine administrative tasks. The role supports several departments, maintains office records and supplies, coordinates meeting space and employee travel, and performs daily fingerprinting. Occasional local travel is required. The position operates in a professional office environment and has no supervisory responsibilities.

Requirements

Associate’s degree in Business or a related field with 1–3 years of office management experience preferred, or a high school diploma with 5 years of customer service and clerical experience; a reasonable combination of education and practical work experience demonstrating ability to perform the essential functions will be considered.
Highly proficient computer and organizational skills.
Positive communication skills and ability to interact effectively and confidently with executive management, the public, and business partners.
Competence with Microsoft Office 360 and Zoom, Teams, or other meeting platforms.
Ability to take relevant meeting notes and produce accurate minutes promptly.
General understanding of the agency’s varied supports and services.
Competence in typing reports and documents.
Authorized to work in the United States.
Organizational, communication, and time-management skills; familiarity with Microsoft Office; and dictation skills.

Responsibilities

Oversee and support administrative duties in the office to help ensure smooth operations.
Monitor phone calls and access to the administration building at 6 Commerce Lane.
Manage office supply inventory and place orders as needed.
Greet visitors and answer and direct phone calls.
Receive and sort incoming mail and deliveries, and manage outgoing mail.
Provide administrative support such as scheduling group meetings, maintaining calendars, conducting research, and creating reports.
Schedule use of the administration building’s meeting space.
Arrange business-related travel for employees in St. Lawrence County, including travel for trainings and conferences.
File documents accurately and promptly, while maintaining the confidentiality and security of sensitive documents and records.
Perform daily fingerprinting for Idemia/Identigo.
Assist the Human Resource Department as directed by the Chief Human Resource Officer or designee.
Assist the Transportation Department with transportation/transit monies, including daily bank runs and deposits.
Assist the Finance Department as directed by the Chief Fiscal Officer or designee.