Office Assistant

CHS, Inc.•Big Grove Township, IL

4d•Onsite

About The Position

CHS Inc. is hiring an Office Assistant to join its grain team in Newark, Illinois. The role supports the location through data entry, customer service, product management, and general administrative work. The position is onsite Monday through Friday from 7 a.m. to 3 p.m. and may require extended hours during peak seasons. The role also offers an opportunity to contribute to CHS’s agricultural operations and global impact.

Requirements

At least 1 year of experience in office and facilities services.
At least 1 year of experience in administrative support.
High school diploma or GED.
Proficiency in the Microsoft Office suite.
Strong verbal and written communication skills.
Basic math skills.
Ability to work extended hours during peak seasons to meet business needs.
Ability to travel occasionally.

Nice To Haves

Farming background or agriculture/fertilizer experience.
Familiarity with accounting software.

Responsibilities

Complete general administrative duties on time and with high quality.
Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
Set up customer contracts, process invoices, transfer documents, and accurately enter data into various systems.
Collect direct payments, reconcile credit card receipts, and prepare deposits.
Coordinate truck freight schedules, weigh trucks, and document information.
Assemble and maintain files, enter information accurately, keep files updated, and maintain complete electronic file documentation.
Order office supplies and maintain a clean office.
Schedule meetings; arrange facilities, logistics, and catering; and distribute meeting information.
Assist in preparing presentations, organizational charts, phone lists, and similar materials.
Communicate clearly with location managers, board members, and patrons.
Manage multiple projects and prioritize work to meet required timelines.
Maintain a full understanding of company products and services.
Handle sensitive material while maintaining confidentiality and integrity.
Maintain and promote a strong safety culture, follow safety policies and regulations, identify and communicate workplace hazards, and correct unsafe conditions or seek assistance.
Perform other duties as needed or assigned.