Office Assistant

Green Dot Public Schools•Los Angeles, CA

4d•Onsite

About The Position

Under the direct supervision of the School Office Manager, the Office Assistant provides administrative support to a school’s front office during the school year (approximately 10 months). Green Dot California classified personnel are represented by the Ánimo Classified Employees Association (ACEA), affiliated with the California Teachers Association and the National Education Association. The role involves supporting front-office operations, student records and attendance, enrollment, school nutrition tracking, facilities, compliance, and school events. It requires regular in-person attendance and extensive interaction with students, colleagues, and members of the public; remote work is generally not an option. Scheduled-hour attendance is required, with limited flexibility. The position may involve travel across Los Angeles County, walking or standing for extended periods, and moving around the school.

Requirements

High school diploma or equivalent at minimum.
Bilingual in Spanish.
Excellent written and oral interpersonal and communication skills.
Proficient in MS Word, PowerPoint, and Outlook, and comfortable learning new computer programs.
Able to multitask and perform well under pressure.
Able to maintain a positive, can-do attitude.
High level of personal responsibility and drive toward ambitious goals.
Strong commitment to customer service.
Able to complete tasks and projects effectively and on time.
Able to exercise discretion in disseminating information.
Dependable, humble, and committed to Green Dot’s mission and the communities it serves.
Must pass a TB test and background check at the time of offer.
Consistent attendance during scheduled hours; flexibility is limited by classroom or operational requirements.
Able to meet the role’s physical requirements, which may include interacting with prospective families, traveling across Los Angeles County, walking or standing for long periods, or moving through different parts of the school.
Able to interact extensively with students, colleagues, and members of the public.
Regular in-person attendance is required; remote work or telecommuting is generally not an option.

Nice To Haves

At least one year of administrative support experience in an office environment (preferred).
Prior experience in a school setting is desired.

Responsibilities

Participate in Green Dot and individual professional development programs and events that promote or develop Green Dot and its schools.
Answer telephone calls, provide information, take and relay messages, and transfer calls.
Assist with calls to parents to communicate important information.
Greet school visitors, determine the nature of their business, and direct them to the appropriate destination.
Process incoming and outgoing mail and help assemble mailers such as report cards, newsletters, and attendance letters.
Keep copy machines, printers, and scanners functional; order supplies and contact copier technicians when needed.
Help manage student traffic in the main office, including discipline, medical, and emergency situations.
Track textbook inventory and check books in and out for students.
Help manage the uniform loaner room, including inventory and sign-outs and sign-ins.
Maintain student files and accurately enter attendance data, including tardy slips, excuse notes, and attendance from substitute teachers.
Help track breakfast and/or lunch meals served.
Help troubleshoot facilities issues, including work orders and custodial matters.
Enter enrollment data, update student information, and process student data for exits.
Request information from previous schools for student records and transcript requests.
Help collect student health and safety information, such as emergency cards and immunization records.
Provide translation as needed, including for IEP and administrator meetings.
Ensure state and federal compliance requirements are completed on time.
Perform additional duties as assigned.

Benefits

Medical coverage options, including HMO, PPO, and EPO plans.
Dental and vision coverage, with 100% employer-paid options.
Employee Assistance Program, 100% employer-paid.
Life and AD&D insurance, 100% employer-paid, with optional term life and AD&D coverage.
Short- and long-term disability insurance, 100% employer-paid.
Flexible Spending Accounts for health and dependent care.
Wellness programs and resources.
Financial planning and coaching access.
California Public Employees Retirement System (CalPERS) participation, with employee and employer contributions.
Optional non-matching 401(k) plan.
Hourly rate increases for earning an associate and/or bachelor’s degree after hire.
Annual hourly rate increase.
Annual perfect-attendance bonus.
Tuition reimbursement for pre-approved, job-related coursework or workshops.
Approved family-care and/or medical leave (unpaid).
Generous paid time off.
No-cost employee-only and low-cost family HMO premiums are described for the Anthem Vivity option.
Full-time employees are eligible for benefit plans effective the first of the month following their hire date.