Office Assistant - Ánimo City of Champions Charter High School

Green Dot Public Schools California•Inglewood, CA

1d•Onsite

About The Position

The Office Assistant provides administrative support to the school’s front office during the approximately 10-month school year, under the direct supervision of the School Office Manager. The role supports daily school operations, students, families, staff, and visitors, and requires regular in-person attendance. Remote work is generally not an option. Green Dot California classified personnel are represented by the Ánimo Classified Employees Association (ACEA), affiliated with the California Teachers Association (CTA) and the National Education Association (NEA).

Requirements

High school diploma or equivalent, at minimum.
Bilingual in Spanish.
Excellent written and oral interpersonal and communication skills.
Proficiency in Microsoft Word, PowerPoint, and Outlook, and comfort learning new computer programs.
Ability to multitask and perform well under pressure.
Ability to maintain a positive, can-do attitude.
High level of personal responsibility and drive toward ambitious goals.
Strong commitment to customer service.
Ability to complete tasks and projects effectively and on time.
Ability to exercise discretion when disseminating information.
Dependability, humility, a sense of humor, and a strong commitment to Green Dot’s mission and the communities it serves.
Must pass a TB test and background check at the time of offer.
Consistent attendance during scheduled hours; flexibility is limited by classroom or operational requirements.
Ability to interact with prospective families, travel across Los Angeles County, walk or stand for long periods, and move through various parts of the school may be required.
Ability to interact extensively with students, colleagues, and members of the public.
Regular in-person attendance is required; remote work or telecommuting is generally not an option.

Nice To Haves

At least one year of experience in an administrative support capacity in an office environment is preferred.
Prior experience within a school setting is desired.

Responsibilities

Participate in Green Dot and individual professional development programs and other events that promote or develop Green Dot and its schools.
Answer telephone calls, provide information, take and relay messages, and transfer calls.
Assist with calling parents to communicate important information.
Greet visitors, determine the nature of their business, and direct them to the appropriate destination.
Process incoming and outgoing mail and help assemble mailers, including report cards, newsletters, and attendance letters.
Ensure copy machines, printers, and scanners are functional; order supplies and contact copier technicians about breakdowns.
Help manage student traffic in the main office, including discipline, medical, and emergency situations.
Track textbook inventory and check books in and out for students.
Assist with management of the uniform loaner room, including inventory and sign-out/sign-in.
Maintain student files and accurately enter attendance data, including tardy slips, excuse notes, and attendance from substitute teachers.
Help track breakfast and/or lunch meals served.
Help troubleshoot facility-related issues, including work orders and custodial matters.
Enter enrollment data, update student information, process student exits, and request records and transcripts from previous schools.
Help collect student health and safety information, including emergency cards and immunization records.
Provide translation as needed, including for IEP and administrator meetings.
Ensure state and federal compliance requirements are completed on time.
Perform additional duties as assigned.

Benefits

Medical coverage, including HMO, PPO, and EPO options; an employee-only HMO option is available with no-cost premiums and family coverage options are available at low cost.
Dental and vision coverage, including 100% employer-paid options.
Employee Assistance Program, employer-paid.
Life and AD&D insurance, employer-paid.
Short- and long-term disability insurance, employer-paid.
Flexible Spending Accounts for health and dependent care.
Wellness programs and resources.
Financial planning and coaching access.
California Public Employees Retirement System (CalPERS) participation, with employee and employer contributions.
Optional non-matching 401(k) plan.
Hourly rate increase for earning an associate and/or bachelor’s degree after hire.
Annual hourly rate increase.
Annual perfect-attendance bonus.
Tuition reimbursement for pre-approved, job-related coursework and workshops.
Approved family care and/or medical leave, unpaid and subject to change.
Generous paid time off.