Office Assistant - Ánimo Leadership Charter High School

Green Dot Public Schools California•Inglewood, CA

1d•Onsite

About The Position

Under the direct supervision of the School Office Manager, the Office Assistant provides administrative support to the school’s front office during the school year, approximately 10 months. The role supports daily school operations, student services, communications, recordkeeping, and compliance. It requires regular in-person attendance and extensive interaction with students, colleagues, and the public; remote work is generally not an option. Green Dot California classified personnel are represented by the Ánimo Classified Employees Association (ACEA), an affiliate of the California Teachers Association (CTA) and the National Education Association (NEA).

Requirements

High school diploma or equivalent at minimum.
Bilingual in Spanish.
Excellent written and oral interpersonal and communication skills.
Proficiency in Microsoft Word, PowerPoint, and Outlook, and comfort learning new computer programs.
Ability to multitask and perform well under pressure.
Ability to maintain a positive, can-do attitude.
High level of personal responsibility and drive toward ambitious goals.
Strong commitment to customer service.
Ability to complete tasks and projects effectively and on time.
Ability to exercise discretion in disseminating information.
Dependability, humility, a sense of humor, and a strong commitment to Green Dot’s mission and the communities it serves.
Pass a TB test and background check at the time of offer.
Consistent attendance during scheduled hours; flexibility is limited by classroom or operational requirements.
Ability to meet the physical demands that may include interacting with prospective families, traveling across Los Angeles County, walking or standing for long periods, and moving through various parts of the school.
Ability to meet the role’s extensive interaction requirements with students, colleagues, and members of the public.
Regular in-person attendance at the school.

Nice To Haves

At least one year of experience in an administrative support capacity in an office environment is preferred.
Prior experience within a school setting is desired.

Responsibilities

Participate in Green Dot and individual professional development programs and other events that promote or develop Green Dot and its schools.
Answer telephone calls, provide information, take and relay messages, and transfer calls.
Assist with calls to parents to communicate important information.
Greet visitors, determine the nature of their business, and direct them to the appropriate destination.
Process incoming and outgoing mail and help assemble mailers, including report cards, newsletters, and attendance letters.
Keep copy machines, printers, and scanners functional; order supplies and contact copier technicians when needed.
Help manage student traffic in the main office, including discipline, medical, and emergency situations.
Track textbook inventory and check books in and out for students.
Help manage the uniform loaner room, including inventory and sign-out/sign-in.
Maintain student files and accurately enter attendance data, including tardy slips, excuse notes, and attendance from substitute teachers.
Help track breakfast and/or lunch meals served.
Help troubleshoot facility-related issues, such as work orders and custodial matters.
Enter enrollment data, update student information, process student exits, and request records and transcripts from previous schools.
Help collect student health and safety information, including emergency cards and immunization information.
Provide translation as needed, including for IEP and administrator meetings.
Ensure state and federal compliance requirements are completed on time.
Perform additional duties as assigned.

Benefits

Medical coverage options, including HMO, PPO, and EPO plans.
Dental and vision coverage, including 100% employer-paid options.
Employee Assistance Program, 100% employer-paid.
Life and AD&D insurance, 100% employer-paid; optional term life and AD&D insurance is also available.
Short- and long-term disability insurance, 100% employer-paid.
Flexible Spending Accounts for health and dependent care.
Wellness programs and resources.
Access to financial planning and coaching.
California Public Employees Retirement System (CalPERS) participation, with employee and employer contributions.
Optional non-matching 401(k) plan.
Hourly rate increase for earning an associate and/or bachelor’s degree after hire.
Annual hourly rate increase.
Annual perfect-attendance bonus.
Tuition reimbursement for pre-approved, job-related coursework and workshops.
Approved family care and/or medical leave (unpaid), subject to change.
Generous paid time off.
Employee-only HMO premium option at no cost and a low-cost family premium option.
Full-time employees may participate in Green Dot benefit plans, effective the first of the month following their hire date.