Office Assistant – Accounts Payable

Excel Prep • Champaign, IL

10d • Onsite

About The Position

ExcelPrep Schools is seeking a reliable, detail-oriented Office Assistant with accounts payable experience to support administrative operations at its Champaign office, located at the Lodgic coworking space. This is a part-time, hourly, on-site role and is not remote. The schedule is Monday through Friday, 8:00 a.m. to 12:00 p.m. (20 hours per week), with potential for the hours to grow. Pay is $22 per hour. The role supports office operations, billing, mail handling, scheduling, and the administrative team. ExcelPrep is a mission-driven private program serving neurodiverse children through structured, research-based instruction and academic and therapeutic programming.

Requirements

• At least 1 year of experience in office assistance, administrative support, accounts payable, or bookkeeping.
• Highly organized, detail-oriented, dependable, and punctual.
• Able to consistently work on-site from 8:00 a.m. to 12:00 p.m.
• Proficient in Google Workspace and/or Microsoft Office.
• Trustworthy with confidential mail and financial information.
• Able to work on-site at Lodgic in Champaign; this is not a remote role.

Nice To Haves

• Familiarity with basic QuickBooks or other accounting software.

Responsibilities

• Sort, open, and distribute incoming mail and packages.
• Process invoices, check requests, and expense reports as part of bill pay and accounts payable.
• Perform general office tasks, including filing, scanning, ordering supplies, and maintaining an organized office.
• Assist with scheduling and calendar coordination for the leadership team.
• Support the administrative team at Lodgic with reception and day-to-day operations.
• Maintain confidentiality and handle sensitive financial documents with integrity.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed