Accounts Payable/Office Assistant

Fork Union Military Academy • Fork Union, VA

3d

About The Position

Fork Union Military Academy is seeking a dependable, organized, and detail-oriented full-time Accounts Payable/Office Assistant to join its Business Office. This position combines accounts payable duties with front desk responsibilities and general administrative support. The ideal candidate is comfortable with technology, has strong organizational and customer service skills, and demonstrates excellent attention to detail. Previous accounting experience is preferred but not required; training is available for the right candidate.

Fork Union Military Academy is a private, Christian, college-preparatory military boarding school for young men located in central Virginia near Charlottesville, Richmond, and the Blue Ridge Mountains. The Academy is dedicated to academic excellence, character development, and leadership.

Requirements

• High school diploma or GED.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Excellent communication, telephone etiquette, and customer service skills.
• Ability to work independently and as part of a team while maintaining confidentiality.

Nice To Haves

• Previous accounts payable, bookkeeping, or general office experience.
• Familiarity with accounting software, such as SGA.

Responsibilities

• Process invoices, purchase orders, and payments accurately and in accordance with Academy procedures.
• Maintain accounts payable records, reconcile discrepancies, and communicate with vendors regarding payments and invoices.
• Monitor cash flow, prepare payment documentation, and assist with petty cash records.
• Greet and assist visitors entering the Business Office in a friendly and professional manner.
• Answer incoming calls, direct inquiries, and take accurate messages.
• Process and fulfill online store orders.
• Maintain organized financial records, including scanning, filing, and retrieving documents.
• Provide general administrative support and assist with daily Business Office operations.
• Perform other related duties as assigned.

Benefits

• Benefits package for eligible full-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED